Job title: Assistant Regional Director of Operations Finance
Reports to: Regional Director of Operations Finance
Location: Hong Kong
Scope: The purpose of this position is to support the Regional Director of Operations Finance and function as a business partner to the Asia Pacific and Middle East Area Vice Presidents. The Assistant Regional Director of Operations Finance will be responsible for:
i) Supporting the local finance teams of hotels in their region.
ii) Ensuring hotels adhere to established Internal Control standards.
iii) Analysing monthly results and identifying business development and profit improvement opportunities.
iv) Reviewing budgets, forecasts and cash flow statements
v) Overseeing hotel openings and re-branding projects in the assigned region.
vi) Finance lead on Operational excellence
vii) Other Projects as assigned.
viii) CSAQ review of hotels
The position could involve travel for up to 40% of the colleague’s time
Key Responsibilities:
(1) Ongoing Support of Assigned Hotels
• Work with hotels to analyse monthly financial reports and highlight opportunities for additional business development, improved labour efficiencies and potential cost control measures.
• Assist as necessary and review hotel prepared ROI calculations and business development proposals.
• Provide guidance to hotels their understanding of MOHG standards of operations and validating compliance with all Polices & Procedures.
• Conduct Controller Self Assessment Questionnaire (CSAQ) verifications to ensure embedded systems, processes and controls comply with MOHG P&P standards.
• Participate in hotel internal and external audit functions, including follow-up of audit recommendations and pre-audit reviews.
• Conduct periodic on-site operations reviews that include but are not limited to the following:
• Balance Sheet reconciliations
• Package Allocations
• Accounting Treatments (USALI, GAAP, IFRS as appropriate)
• Credit authorization standards
• Cash handling standards
• Payroll and Fringe Benefit entitlements
• Compliance with Expense, Travel and Entertainment P&P’s
• Compliance with Purchasing Guidelines
• Ensure best practices are documented and shared between hotels as appropriate
• Assist in developing and monitoring Learning and Development opportunities for local finance teams.
• Introduce newly joined DOFs to MOHG P&P, budgeting requirements, Balance Sheet reconciliation process, Risk Management protocols.
• Liaise with Systems Finance to ensure appropriate configurations, system access rights and other related matters are documented, standardized and maintained.
• Monitor performance termination clauses and incentive fee calculations and highlight any risks / concerns.
(2) Openings, acquisitions, divestments, de-branding and FC transition
• Ensure MOHG complies with its obligations to provide pre-opening and operating budgets, manager’s insurance obligations and other key obligations under the management agreements
• Prepare critical path for each project and monitor progress to ensure pre-opening activities are on target to meet scheduled opening dates
• Provide planning and support to newly built or acquired hotels, including budget preparation, on-site assistance with the implementation of systems and procedures
• Develop standard operating procedures and templates for opening hotels which shall include job descriptions, license requirements, etc that can be modified to suit local conditions
• Introduce newly joined DOFs to MOHG P&P, budgeting requirements, insurance procedures, Risk Management protocols
• Assist with any acquisition, divestment or de-branding activities as required
• Ensure smooth transition or hand-over from exiting DOFs as required
(3) Actively participate in regional and global projects as determined from time to time but which may include:
• COA Standardization.
• Updating and maintaining Expense Dictionary.
• Development of new KPI’s.
• Updating and maintaining Policy and Procedure Library
• Develop and maintain Opening Toolkit / Operations Finance Reference Manual
• Design Training plans to raise internal colleagues one level (ADOF – DOF, Staff Acct. – ADOF, etc.)
• Develop brief internal financial training presentations DOFs can use to educate EXCO and/or mid-level managers.