Nestled in the city's heart, Mandarin Oriental Downtown, Dubai, offers a stunning fusion of modern design with a touch of oriental flair, redefining hospitality standards.

With unparalleled views of Dubai's skyline, the iconic Burj Khalifa, and the sparkling Arabian Sea, this urban retreat offers 224 luxury Residences and 259 Rooms & Suites.

Going beyond traditional hospitality, Mandarin Oriental Downtown, Dubai, it's not just a hotel but a lifestyle destination, offering relaxation, luxury, and memorable experiences.

As an Engineering Coordinator, you will be responsible for supporting the engineering team in planning, coordinating, and executing various projects. You will play a critical role in ensuring project timelines are met, budgets are adhered to, and quality standards are maintained. This position requires a proactive individual with strong organizational skills and a passion for engineering.

Key Responsibilities:

• Provide a support service to the Director of Engineer/Assistant Director of Engineering to assist in meeting the strategic goals of the department.
• Co-ordinate and respond to telephone requests from guests and general work requests, direct and dispatch work assignments to Engineering trades via telephone, HOTSOS.
• Maintain work order request board, assign work request to engineering associates and return completed work orders to respective originating departments as per standard and procedure.
• Co-ordinate the preventative maintenance programs.
• Inputting data and procedures for Hotel’s preventative maintenance system
• Maintain accurate records of HOTSOS and completed preventative maintenance
• Ensure all office supply levels are maintained
• Maintain and co-ordinate appointments, meetings and inspection schedules
• Co-ordinate Engineering associate fortnightly / monthly time sheets ensuring they are submitted to payroll
• Set up and maintain efficient filing system
• Establish and maintain trace file regarding all maintenance contracts.
• Responsible for taking minutes of meetings, typing and distribution of same.
• Solicit pricing and quotations from vendors for storeroom items, departmental supplies and capital projects as assigned.
• Initiate and co-ordinate purchasing of materials and supplies for the maintenance and construction of certain projects handled by engineering within the hotel.
• Maintain expense tracking logs or spreadsheets as per departmental standard and procedure.
• Maintain period contract and fixed expense files including raising all purchase orders and filing of all related service documentation.
• Process requisition orders and distributes paperwork to accounts payable.
• Prepare purchase accrual summary at month end and forward to accounting department.
• Maintain an effective filing system for Engineering purchasing, tracking paid and unpaid invoices.
• Coordinate with Purchasing to obtain petty cash for emergency purchases.

Qualifications and Requirements:

• A formal qualification in secretarial practices would be preferred.
• Hands-on experience in all operational areas of departmental administration.  
• A minimum of 2-5 years of Administrative background. 1-3 Years industry experience in a similar role in a luxury hotel is preferred
• Ability to demonstrate initiative and commitment to professional values
• Should possess an excellent command of English (written and oral) – Fluency in other languages will be a definite advantage
• Excellent typing skills.
• Must possess excellent knowledge of computer programs such as Microsoft Office, Windows, Outlook, Access, CMMS/HotSOS etc. (latest version)