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About TMF Group

TMF Group is a leading provider of employee, financial and legal administration services, helping clients invest and operate safely around the world. Our 10,000 experts in 125 offices across 86 jurisdictions worldwide serve corporates, financial institutions, asset managers, private clients and family offices, providing the combination of accounting, tax, payroll, fund administration, compliance and entity management services essential to global business success.

We have been present in Poland for over 20 years, helping our clients from offices in Warsaw and Katowice, where more than 700 people already work.

Katowice is also the location for our new structure - the Regional Delivery Center, whose task is to serve the European markets of our clients, companies from the Fortune 500 and FTSE 100 rankings. As part of the structures, we are looking for specialists in the field of international accounting & tax, human resources and payroll, and global entity management. We also build teams that will be responsible for handling international funds and supporting internal financial processes of the TMF Group.

At this role you will have possibility to work remotely or hybrid from the office in Katowice.

Job purpose

Onboarding Payroll Specialist will be required to support the On boarding Team in setting up new TMF’s client’s payroll as well as all associated administrative tasks such as parallel runs, scenario testing etc. Providing reports of parallel runs to Senior staff to present to the client. Onboarding Payroll Specialist will support and work with less and more experienced colleagues ensuring an efficient, professional and high quality service is provided to the client in an accurate and timely manner.

Key responsibilities

•  Responsible for accurate, complete and timely collection and loading of data to set up new Client payrolls;

• Responsible for processing (and review) of parallel and regular runs for weekly, fortnightly and monthly payrolls;

•  Responsible for payment review;

•  Responsible for meeting the indicated deadlines for each allocated client task;

•  Performing tasks in compliance with company policies relating to payroll to ensure requirements are followed consistently and in full for each payroll cycle;

•  Performing basic tasks in compliance with employment legislation, data protection and control risk within payroll function;

•  Uses TMF’s payroll software effectively

•  Maintains relevant databases, client records and other tracking tools as required

•  Performing basic tasks to support payroll audits, central statistics office and other requirements;

•  Aid in processing, payment, reconciliation and reporting of benefits (e.g. Health Insurance, Pension, Share Awards etc.) as required;

•  Perform any other defined tasks to on-board new clients such as setting up PAYE Schemes;

•  Keeps up to date with changes in local payroll and tax legislation;

•  Participates in payroll related projects when required to do so.

•  Provides administrative support to the payroll team as required

•  Attends client meetings as required

•  To undertake any other duties as reasonably expected for the role

Key requirements

• IPASS/CIPP, or equivalent qualification, or willingness to study towards the qualification
• Some experience in a fast paced, high volume payroll position,
• A detailed knowledge of Paye As You Earn (including Benefits in Kind) and PRSI/NI,
• Familiarity with Revenue’s online service and the bank transfer processes,
• Experience with payroll systems e.g. Sage MicroPay, STAR & Microsoft office packages or willingness to learn to use payroll systems
• Statistical reporting experience,
• Resourceful, independent and strong problem-solving abilities,
• Excellent written and communication skills, with strong ability to plan ahead and organise themselves,
• Able to articulate and communicate with clients in a concise and professional manner

Working at TMF Group offers

• Convenient central location of the office
• Stable employment
• Flexi-time and remote working
• An international and dynamic environment
• Private medical care
• Life insurance
• Co-financing for the Multikafeteria program (e.g. Multisport card)
• Access to a language platform with 12 different languages to learn
• Access to a mental health and well-being platform offering a variety of functionalities that will support you in caring for your well-being
• Exceptional people and atmosphere
• Christmas and occasional gifts
• Co-financing of holidays (social fund)
• Opportunity to take part in charity projects

* Please note, we’ll contact selected Candidates only.