Department:

Kinesiology

Anticipated Start Date:

January 2, 2025

Normal Work Schedule:

8:00 am – 4:30 pm, Monday - Friday, some evenings and weekends may be required

Job Summary:

The Administrative Assistant in the Department of Kinesiology is a responsible for the administrative details of the office and provides support to the Department Head, faculty and students.

Duties and Responsibilities:

• Assists supervisor with such administrative details as arranging itineraries, agendas, or making telephone contacts; arranges meetings and composes minutes and attendance; maintains appointment calendar for supervisor; arranges meetings and conferences under general direction.
• Verifies forms and correspondence for accuracy of spelling, grammar, punctuations, spacing, neatness, or general appearance.
• Assists supervisor in the compilation and coordination of data for outcomes and reports, utilizing some degree of research and statistical ability; prepares the data in narrative form subject to review by supervisor.
• Acts as office receptionist; receives, screens and routes visitors, answers routine inquiries by phone, email or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
• Receives, sorts according to content, and distributes mail; composes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may sign supervisor’s name to correspondence; generates requisitions and similar papers of routine nature, as directed.
• Under general guidelines, may create, supervise and/or maintain files, reports, tables, charts, databases, and records of a complex nature.
• Maintains necessary inventory of office supplies, materials, furniture, and maintenance contracts for equipment; to include assisting supervisor with account balances from all budgets; generating and monitoring orders; collecting data for travel and reimbursements.
• Maintains course schedules and catalog changes, master room calendar, validation of student records, and academic standings.
• Records verbal and numerical data such as personnel and payroll information including preparation of contracts (e.g. faculty and student), specifications, or other forms requiring precise knowledge of methods, procedures, policies, or other pertinent information. Communicates with appropriate office to verify processes and procedures.
• Assists with registration and student orientation.
• Performs related work as assigned.

Required Minimum Qualifications:

• High School diploma or equivalent, and
• three (3) years equivalent experience in clerical or administrative support

Required Documents:

1. Cover Letter
2. Resume

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. 

Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans:  vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.clerycenter.org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.