Department:

University Safety

Anticipated Start Date:

February 1, 2025

Annual Salary:

$37,000.00

Normal Work Schedule:

8:00 am – 4:30 pm Monday-Friday, some evenings and weekends for special events

Job Summary:

Under the supervision of the Manager of Environmental Health and Safety, the Administrative Associate provides and coordinates administrative support to the Environmental Health & Safety Project Management department

Duties and Responsibilities:

• Provides confidential administrative support to Environmental Health and Safety & Project Manager. Serves as the administrative representative through telephone and personal contact. Responds to inquiries (of a sensitive or general nature) verbally and/or in writing; ensures and maintains confidentiality of all sensitive information.
• Manages the operational details of the department including calendar management, arranging conference calls and meetings, and composing of considerable correspondence; establishes appointment priorities and sets up appointments as appropriate. 
• Provides general customer service via phone, email, and in-person to students, faculty, staff, and other stakeholders.
• Assists with creation, maintenance, and storage of electronic and paper records.
• Develops and refines work routine and carries out assignments through to completion with only unusually important or complicated tasks reviewed in detail.
• Maintains inventory of office supplies, materials, and maintenance of equipment.
• Supervises the work of student employees; trains and schedules student workers.
• Handles payments for proposals, create requisitions, receive purchase orders for contractors. Keep running balance and maintain budget.
• Maintains scheduling and appointment calendars for EHS.
• Maintains secure and orderly office environment.
• Performs other duties as required.

Required Minimum Qualifications:

• High School diploma or equivalent, and
• four (4) years equivalent experience in clerical or administrative support

Preferred Qualifications:

Relevant work experience that involves tasks related to accounting, such as:
financial reporting, using accounting software, applying generally accepted accounting principles, assurance, audit and technical areas like forensic accounting, insolvency, and taxation

Required Documents:

1. Cover Letter
2. Resume
3. Unofficial Transcripts (official required upon hire)

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package. 

Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans:  vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, https://www.clerycenter.org/the-clery-act the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at: http://jsu.edu/police/docs/CleryAnnualReport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.