Department:

Professional Counseling and Leadership

Requested Start Date:

February 3, 2025

Normal Work Schedule:

8:00 a.m. – 4:30 p.m. Monday-Friday

Job Summary:

The Administrative Assistant performs clerical and secretarial work, processes and maintains relatively complex office records, reports, and materials of greater difficulty and with more independence, but within guidelines established by precedents and departmental policies. This position has routine, personal contact with faculty, staff, students, and the general public, providing standard information and occasionally explaining methods, procedures, services, and activities of the Department.

Duties and Responsibilities:

• Receives, screens and routes visitors, answers routine inquiries by phone, email, or in person or refers to the appropriate person. Presents a professional appearance while representing the University with internal and external clients.
• Receives, sorts according to content, and distributes mail; organizes correspondence requiring attention of supervisor; independently answers correspondence requesting standard information or materials; may modify form letters to apply to various situations; completes routine forms.
• Creates reports, tables, charts, minutes and other documents.
• Maintains calendars for personnel, student workers, labs and meeting rooms.
• Assists in budget preparation; monitors expenditures; creates purchase requisitions, direct vouchers, and fund transfers.
• Inputs the semester schedule and makes adjustments as needed.
• Supervises student workers; trains and orients new staff members.
• Records verbal and numerical data such as personnel and payroll information.
• Reviews the work of student workers for accuracy and correctness; makes recommendations for revisions. 
• Inventories and stocks office supplies; orders computers, furniture, etc. as needed.
• Prepares contracts, specifications, or other forms requiring precise knowledge of methods, procedures, policies, or other information.
• Arranges conferences, meetings, and travel for supervisor, faculty and guests.
• Performs other duties as assigned.

Required Minimum Qualifications:

• High School diploma or equivalent
• At least two (2) years full time equivalent experience in clerical or administrative support

Required Documents:

1. Cover Letter
2. Resume

Employee Benefits:

JSU strives to provide great quality of life to our employees through an attractive, competitive benefits package for our full-time faculty and staff. These benefits enhance your salary as a JSU employee and are part of your total compensation package.  Benefits include:

• Retirement Plans
• Alabama Teacher’s Retirement System (TRS)
• RSA-1 Deferred Compensation
• 403-B Retirement Annuity (TIAA)
• Health Insurance
• Medical (PEEHIP)
• Optional plans:  vision, dental, flexible spending plan, dependent care, cancer and hospital indemnity
• Long-term disability and life insurance
• Tuition assistance
• Paid and unpaid leave
• Employee Assistance Program
• Prescription assistance

For additional information regarding benefits, please visit our website.

Clery Notice: In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act,  https://clerycenter.org/policy-resources/the-clery-act/ the Jacksonville State University Police provide information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three calendar years. The JSU Annual Campus Security and Fire Report is available online at https://www.jsu.edu/police/docs/cleryannualreport.pdf

Equal Employment Opportunity: JSU is an Equal Employment, Equal Opportunity, and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, genetic information, national origin, disability status, protected veteran status, or any other characteristic protected by law.