At Universal Creative, we design, develop and deliver the most compelling entertainment experiences imaginable to drive growth for Universal Parks & Resorts worldwide. Our innovative attractions, immersive theme parks and world-class resorts fuse art and technology to create new standards in the themed entertainment industry.

Our Team Members are the driving force behind Universal Creative. With their diverse skills and forward-thinking ideas, our team pushes us beyond the boundaries of what’s possible to achieve the extraordinary. Together, we’re creating a Universe of fun, always ensuring the next thing we do is better than the last thing we did.

JOB SUMMARY

The Finance Coordinator reports to the Finance Supervisor and supports the International Creative Finance and Administration team (USH, UBR, USJ, UDX Projects).

MAJOR RESPONSIBILITIES

• Initiates and manages action items for Accounts Payable for payment according to contractual obligations in the project management system (PMWeb). Receive, review, and logs vendor invoices, ensuring accuracy and compliance with company policies. Verifies and audits invoice documentation is complete and correct based on established policies and procedures. Ensures timely and accurate processing of all invoices which is critical to quarter-end NBCU pacing. Utilizing various applications (PMWeb, SAP, APEX, SharePoint).
• Liaise with RI (Responsible Individual) and or vendors to resolve discrepancies or issues related to payments or invoices.
• Maintains electronic project files according to corporate retention and audit policies and procedures.
• Partners with Legal groups to ensure all requirements are met contractually. Partners with the Engineering/Technical, Facility and Creative groups (Responsible Individuals RIs) to ensure all requirements are met on schedule. Communicates with vendors on a daily basis to ensure accurate invoicing. Provides accounting support for the Finance Team.    
• Manages Notice To Owners (20-Day Preliminary Notices).
• Performs various ad hoc analyses and research for project financial personnel.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities. 
• Performs other duties as assigned.

ADDITIONAL INFORMATION

• Proven ability to communicate with all business levels over the phone, through written communication and in-person to create a comfortable and appropriate professional relationship. Critical thinking, decision making, detailed oriented.
• Must be able to work independently, identify and communicate creative solutions to challenges, maintain a strong focus on business priorities, and be persistent in follow-through.
• Proven ability to quickly and comfortably follow complex workflow processes and navigate various electronic systems.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities (KSAs) required.

• Proficiency in Excel is a must. SAP experience a plus.
• Ability to work in a fast paced, deadline driven environment.
• Flexibility to move on short notice from task to task as priorities change.
• Willingness to work overtime and/or on weekends with short notice.

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION 

High school degree or GED required. Associate’s degree preferred. Bachelor’s degree in Finance or Accounting preferred.

EXPERIENCE

• Minimum 2 years related Accounts Payable or Accounting experience Preferred
• Minimum 2 year experience with a design/production/construction firm Preferred
• Or equivalent combination of education and experience.

Your talent, skills and experience will be rewarded with a competitive compensation package.

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