JOB SUMMARY:

Coordinate vendor onboarding and day-to-day vendor workflows, track procure-to-pay status through invoice payment, and provide light month-end support and status reporting for New Ventures.

MAJOR RESPONSIBILITIES:

• Oversee vendor management functions including vendor setup, company code extensions, purchase order and invoice approvals as well as lead resolution of any issues with vendor payments. Including following up on Zendesk tickets and with vendors in the process of onboarding. Assist with maintaining accurate records and supporting documents for purchase orders, invoices, and vendor profiles.
• Communicate with internal and external stakeholders to provide updates and effectively complete assigned tasks. Coordinate information flow between finance, sourcing, and operations teams to ensure timely completion of open items.
• Provide general finance coordination support, including data entry, document tracking, and month-end reporting assistance as needed. Assist with other finance-related projects or reporting needs as assigned.
• Support operators with vendor management training to ensure they are prepared once the process transfers to them
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training, and team member involvement activities.
• Perform other duties as assigned.

EDUCATION:

Associate’s degree in Finance, Accounting, or Business preferred.

EXPERIENCE:

• 2+ years of proven experience in project coordination, accounts payable and vendor management; or equivalent combination of education and experience.
• Resourceful and adaptable to changing priorities in a dynamic pre-opening environment.
• Demonstrated accuracy in reviewing financial data, invoices, and vendor documentation.
• Skilled at following structured processes while identifying potential improvements in workflow efficiency.
• Strong documentation habits; able to maintain organized records and clear audit trails.
• Ability to collaborate effectively across Finance, Sourcing, and Operations to ensure timely resolution of open items

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

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