Universal Orlando Resort believes in-person collaboration is key to our success. Many of our Team Members work in a hybrid capacity, contributing from the workplace a minimum of three days per week. There are also roles that require being on-site full time. Limited remote opportunities may be available within specific departments. You’ll learn more about this during the recruitment process.

JOB SUMMARY:

The Senior Assistant, Executive ensures a fluid work environment within the office of the President or designated Senior Executive Leader by performing administrative and office management duties. Uses initiative and good judgment; works independently with little supervision and maintains strict confidentiality.

MAJOR RESPONSIBILITIES:

• Manages confidential information. May distribute or manage information based on direction from President, taking appropriate actions as necessary exercising a high level of discretion and confidentiality.
• Provides administrative support for the President that may include typing, mailing, emailing, copying and other essential administrative duties.
• Maintains President’s calendar, makes all necessary arrangements for appointments, event management, travel, and meetings.
• Screens/prioritizes/directs incoming calls and mail/correspondence to the President, responding to the caller and taking appropriate actions as required. Acts as a liaison between senior leaders and the President.
• Develops and maintains reports (including expense reports), databases, presentations, spreadsheets and/or files as appropriate and required.
• Initiates and follows-up action items for appropriate parties.
• Understand and actively participate in Environmental, Health & Safety responsibilities by following established UO policy, procedures, training and team member involvement activities.
• Perform other duties as assigned.

EDUCATION:

• Bachelor’s degree is preferred.

EXPERIENCE:

• 5+ years of senior administrative experience required; or equivalent combination of education and experience.

ADDITIONAL INFORMATION:

• Deals with sensitive or controversial matters on a frequent and recurring basis.
• Must have ability to prioritize and shift priorities of duties.
• Strong organizational skills and process oriented
• Ability to make process improvement suggestions regarding scheduling and organizing.
• Fluent in all applications of Office 365.
• Strong communication skills.
• Works well with limited supervision and direction.
• Must be proficient in MS Word, Excel, and other programs in the Microsoft Office 365 suite.
• Proficiency in MS PowerPoint / Graphics preferred.

Your talent, skills and experience will be rewarded with a competitive compensation package.

Universal is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at Universal Orlando via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from Universal Orlando HR/Recruitment will be deemed the sole property of Universal Orlando. No fee will be paid in the event the candidate is hired by Universal Orlando as a result of the referral or through other means.

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