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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here

All positions are contingent upon budget appropriations. 

Please send any inquiries to employment@rowan.edu 

Program Assistant, Geriatrics & Gerontology / New Jersey Institute for Successful Aging

Apply now Job no: 499660
Work type: Regular Full-Time
Location: Stratford, New Jersey
Categories: Administrative - Clerical, Professional

Job Title:            Program Assistant, Graduate and Undergraduate Medical Education

Department:      Geriatrics & Gerontology / New Jersey Institute for Successful Aging

Facility:              SOM, RMB, Stratford

Reports To:        Program Coordinator

SUMMARY

Under the direction of the Program Coordinator, assist the geriatric medical education team with the development, implementation, and monitoring of programs and clinical rotations for undergraduate, graduate, interprofessional, community-based and faculty development initiatives to advance the mission of the Department of Geriatrics & Gerontology / New Jersey Institute for Successful Aging (NJISA).  Provide administrative and program support to students, residents, faculty, and other professional staff.

ESSENTIAL DUTIES and RESPONSIBILITIES include the following:

Assists the Department of Geriatrics & Gerontology / NJISA geriatric medical education team with undergraduate and graduate geriatric medical education, interprofessional education, community-based education, and faculty development initiatives.

Provides support to students with administrative aspects of their medical education including orientation, schedules, assignments and course deliverables; assists with educational and instructional technology. Provides back up and assistance for other education team staff when necessary.

Assists and collaborates with faculty in the development of curriculum and/or online learning materials to support the geriatric medical education programs including course syllabi, student-directed learning activities, exams, simulation/standardized patient encounters, peer review, links to resources, podcasts, video conferencing, and online evaluations.

Coordinates geriatric fellowship trainee recruitment, clinical rotation scheduling, research and teaching program, confirmation of speakers, brochure preparation, and didactic materials.

Assists with accreditation process, maintains up to date knowledge of accreditation requirements and competency standards for training in geriatric medicine and geriatric psychiatry, prepares and maintains accreditation records and documentation, and helps coordinate accreditation site visits.

Arranges all aspects of education workshops, seminars and conferences including annual schedules and key speakers for the NJ Fellowship Consortium, Geriatric Grand Rounds and Interdisciplinary Team Conference sessions.

Prepares continuing education (CE) applications for multiple disciplines, maintains CE records and generates necessary reports in order to meeting reporting requirements.

Assists with the development, distribution, and revision of faculty vacation and call schedules in collaboration with the Manager, Departmental Operations.

Coordinates graduate medical education experiences for family medicine, internal medicine, and psychiatry residents as well as fellows in geriatric medicine, geriatric psychiatry, and palliative care. 

Coordinates placements for external learners of multiple disciplines from outside institutions and ensures completion of University required forms and documentation.

Establishes and maintains databases to support data collection efforts and complies summary data and completes necessary documentation for grant-related and departmental reporting.

Creates website content, newsletters, brochures, surveys / questionnaires, posters, tables, charts, slideshows, and other related documents for medical education programs and/or grant-related initiatives.

Attends and contributes to the education team project meetings as required to fulfill education and grant-related initiatives.  Prepares agendas, minutes, and materials for such meetings.

Serves as liaison with University academic units (e.g. Academic Affairs, Grants and Contracts, IST, Center for Continuing Education) and keeps up-to-date on all pertinent federal, state, AOA, COCA, ACGME, and University regulations, laws, and policies to ensure education program compliance and accreditation.

Understands and adheres to Rowan SOM compliance standards as they appear in the compliance, code of conduct, and conflict of interest policy.

Maintains confidential student records.

Performs other related duties as required.

QUALIFICATIONS                                                                                                                                                                           

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skills, and/or abilities required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

Bachelor’s Degree in Health Education, Social Science or a related discipline, plus at least (2) years of related experience providing administrative support to undergraduate and post-graduate medical education programs in an academic health center.  Experience with online education, continuing education, instructional and educational technology, and grant related projects required.  Applicable experience may be substituted for degree requirement.

Excellent written and verbal communication skills, attention to detail, ability to multitask, and meet deadlines required.

Proficiency with Microsoft Office, Google Drive and Documents, and video conferencing is required.

Experience with simulation activities, including standardized patient encounters, presentation capture (WebEx), social media (Twitter, Instagram), survey instruments (Qualtrics), learning management systems (Canvas), assessment software (one45, ExamSoft) is highly preferred.

PHYSICAL DEMANDS

Must be able to move / carry and set-up audiovisual equipment and educational materials. Must be able to attend meetings in other buildings and at off-site locations.

TIME DEMANDS 

Evening and weekend work may be required to meet grant guidelines and deliver educational programs.

Notes:

  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.
  • Only completed online applications submitted on or before the posted deadline will be considered.

Advertised: Eastern Daylight Time
Applications close: Eastern Daylight Time

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Program Assistant, Geriatrics & Gerontology / New Jersey Institute for Successful Aging Stratford, New Jersey

 

About Rowan University

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Rowan University is home to eight colleges and nine schools. For more information on these colleges, please click here.

Now celebrating its Centennial, Rowan focuses on practical research at the intersection of engineering, medicine, science, and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation, commitment to high-quality and affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university, as reported by The Chronicle of Higher Education.

Non-Discrimation at Rowan University

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Annual Security and Fire Safety Report

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at: https://sites.rowan.edu/publicsafety/_docs/annual_security_report.pdf

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506.

The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.