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A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. The University has earned national recognition for innovation, commitment to high-quality, affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university, as reported by The Chronicle of Higher Education. For more information on Rowan University, click here

All positions are contingent upon budget appropriations. 

Please send any inquiries to employment@rowan.edu 

Staff Assistant - Problem Based Learning, Rowan-Virtua School of Osteopathic Medicine (Sewell, NJ)

Apply now Job no: 499933
Work type: Regular Full-Time
Location: Sewell, New Jersey
Categories: Professional

Rowan-Virtua School of Osteopathic Medicine
 
Job Title:                             Staff Assistant
Department:                        Academic Affairs & Student Services, Problem-Based Learning Curriculum Track
Facility:                               School of Osteopathic Medicine, Sewell
Reports to:                          Director of Problem-Based Learning
 
SUMMARY:
 
Problem-Based Learning (PBL) is a self-directed learning methodology and curricular track where medical students learn the foundations of science knowledge within the context of clinical cases during the first two years of medical school. This opportunity will help to support the PBL curriculum administration, while providing strong customer service to medical students as they navigate a complex curriculum. Under the direction of the Director of Problem-Based Learning, the Staff Assistant supports faculty and students in the teaching and evaluation of student performance; creates, coordinates and disseminates relevant information and class schedules for students, faculty and staff; and serves as a resource for student directed learning issues.
 
ESSENTIAL DUTIES AND RESPONSIBILITIES:
  • Understand and adhere to Rowan-Virtua SOM compliance standards as they appear in corporate Compliance Policy, Code of Conduct, and Conflict of Interest Policy.
  • Provides administrative support to the Director of Problem Based Learning and the PBL department, including calendar management, travel arrangements, assisting with official correspondence, screen calls and provide information in accordance with organizational policy, and coordinating meetings.
  • Expedites and coordinates services such as PBL room maintenance, cleaning, and repairs. Includes contacting vendors and coordinating repairs when needed and tracking warranties.
  • Performs inventory control and ordering office and classroom supplies for PBL program.
  • Assists students and faculty session coordination during Monday, Wednesday, and Friday morning PBL-1 and PBL-2 classes.
  • Proctor examinations when needed.
  • Assist with the set-up of supplies and technology for Osteopathic Clinical Skills labs.
  • Supports faculty research grants when needed.
  • Helps support students and faculty in the DxR Platform.
  • Provides reception and front desk coverage, greeting all visitors.
  • Provides support for standing committee meetings as needed.
  • Prepares and/or compiles special reports, monthly reports, meeting minutes, and other related reports within prescribed guidelines.
  • Assists with maintaining the one45 curriculum management system.
  • Provides cross coverage for other members of the administrative team as needed.
  • Maintains essential records as needed.
  • Coordinates and tracks the PBL student absences at all campus locations, utilizing the departmental workflow.
  • Implements the religious excused absence process for PBL students at all campus locations.
  • Keeps abreast of all federal, state, and Rowan University regulations, laws, and policies as they presently exist and as they change or are modified.
  • Performs other related duties as assigned.
QUALIFICATIONS:
 
To perform this job successfully, an individual must have excellent organizational skills, take initiative to maintain and make recommendations to the Director of PBL regarding processes; have proven ability to work cooperatively with faculty, students and staff; be customer service focused; and be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
 
EDUCATION and/or EXPERIENCE:
 
Bachelor’s Degree in Business Administration, Social Sciences, or a related discipline, plus one (1) year of related experience in a business office, government agency or a university setting required. Applicants lacking the degree may substitute appropriate related experience on a year-to-year basis.
 
Advanced knowledge of Microsoft Excel, Word and PowerPoint and the ability to quickly learn new software is required. Knowledge of Canvas, One45, Concur, Google Drive, and WebEx is preferred.
 
Experience with diverse populations. Record of respect and openness towards people whose social and cultural background is different from one’s own. Ability to recognize and manage one’s behaviors and communication to create an inclusive, equitable, and welcoming environment within the department/organization.
 
NOTES:  
  • Only completed, online applications submitted on or before the deadline will be considered.
  • Candidates must be legally authorized to work in the US, and the university will not sponsor an applicant for a work visa for this position.

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Staff Assistant - Problem Based Learning, Rowan-Virtua School of Osteopathic Medicine (Sewell, NJ) Sewell, New Jersey

 

About Rowan University

A top 100 national public research institution, Rowan University offers bachelor’s through doctoral and professional programs in person and online to 22,000 students through its main campus in Glassboro, N.J., its medical school campuses in Camden and Stratford, and five others. Rowan University is home to eight colleges and nine schools. For more information on these colleges, please click here.

Now celebrating its Centennial, Rowan focuses on practical research at the intersection of engineering, medicine, science, and business while ensuring excellence in undergraduate education. The University has earned national recognition for innovation, commitment to high-quality and affordable education, and developing public-private partnerships. A Carnegie-classified R2 (high research activity) institution, Rowan has been recognized as the fourth fastest-growing public research university, as reported by The Chronicle of Higher Education.

Non-Discrimation at Rowan University

Rowan University celebrates diversity and is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to age, ethnicity, race, religion, sex, gender identity or expression, genetic information, marital status, national origin, (dis)ability status, military status, and other NJ protected classes. Rowan University does not discriminate on the basis of sex in its educational programs and activities, including employment as required by Title IX. Rowan is committed to providing access, equal opportunity, and reasonable accommodation for individuals with (dis)abilities.

To request reasonable accommodation, contact Christy Mroz, Administrative Assistant, OEE@rowan.edu, 856-256-5494. Rowan strongly encourages applicants from underrepresented groups to apply. 

Pursuant to Title IX of the Education Amendments of 1972 and supporting regulations, Rowan does not discriminate on the basis of sex in the education programs or activities that it operates; this extends to admission and employment. Inquiries about the application of Title IX and its supporting regulations may be directed to the Assistant Secretary for Civil Rights, Office for Civil Rights, U.S. Department of Education, or to the University’s Title IX Coordinator, Office of Student Equity & Compliance, Rowan University, Hawthorne Hall, Suite 312, 201 Mullica Hill Rd, Glassboro, NJ 08028, titleIXcoordinator@rowan.edu, 856-256-5440.

For information on the Title IX Sexual Harassment/Sexual Assault policy and grievance procedures, please click here. 

More Information

Residency Requirements

Rowan University is subject to the residency requirements of the NJ First Act (N.J.S.A. 52:14-7, P.L. 2011, Chapter 70). Any person hired to a non-exempt position shall either have their principal residence in New Jersey or have one (1) year from the date of employment to establish, and then maintain, principal residence in the State of New Jersey. Any person hired to an exempt position shall either have their principal residence in New Jersey, Delaware, Pennsylvania, or New York or have ninety (90) days from the date of employment to establish, then maintain, principal residence in the State of New Jersey, Delaware, Pennsylvania, or New York.

Annual Security and Fire Safety Report

Rowan University is committed to assisting all members of the Rowan community in providing for their own safety and security. The Annual Security and Fire Safety Report is available on the Department of Public Safety website at: https://sites.rowan.edu/publicsafety/_docs/annual_security_report.pdf

If you would like to receive a hard copy of the Annual Security and Fire Safety Report which contains this information, you can stop by the Department of Public Safety Office, located at Bole Hall Annex, 201 Mullica Hill Road, Glassboro, NJ 08028 or you can request that a copy be mailed to you by calling (856) 256-4562 or 4506.

The report contains information regarding campus security and personal safety including topics such as: crime prevention, public safety authority, crime reporting policies, fire safety, disciplinary procedures and other matters of importance related to security on campus. The report also contains information about fire statistics in Rowan University Residential Facilities and crime statistics for the three previous calendar years concerning reported crimes that occurred on campus; in certain off-campus buildings or property owned or controlled by the University; and on public property within, or immediately adjacent to and accessible from the campus. This information is required by federal law, Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act or "Clery Act" and is provided by the Rowan University Department of Public Safety.