Summary:

The Accounts Payable department within the Finance Division oversees the approval, disbursement, and accounting of all University cash disbursements. Under the general supervision of the Director of Accounts Payable, this role independently performs professional duties related to technical functions, cash disbursement and distribution, document processing, vendor maintenance, IRS compliance, and cross training within the department, in accordance with established policies.

Responsibilities: 

• Process and coordinate the timely review of a minimum of 250 – 300 invoices, non-purchase order payment request, direct payments, prepayments, e-invoices and travel into the Banner Finance system daily.
• Enter the accurate disbursement and processing of funds via check, direct deposit or wire transfer for Rowan University, Rowan Foundation, South Jersey Technology Park or REA.
• Assist with implementation, maintenance and testing of department system solutions.
• Support and coordinate campus training related to Accounts Payable functions such as Concur Travel & Expense, ClinCard, Non-PO queues, open houses, fiscal year-end topics, etc.
• Manage and oversee the Escheat process for the Finance Division in accordance with applicable regulations.
• Audit all transactions, vendor profile and supporting documentation entered in Banner in a calendar year to ensure 1099 tax forms are in compliance with IRS 1099 reporting regulations.
• Process and resolve returned checks, voided transactions, special transactions and all online banking requests.
• Manage incoming vendor statements, direct payment requests, and electronic funds transfer (EFT) transactions for processing.
• Review and prepare standardized templates for posting such as catering expenses, refunds, university purchase card and vendor payments.
• Assist in the development and maintenance of training materials and documentation for both internal staff and campus users.
• Serve as a primary point of contact for faculty, staff, and external vendors regarding accounts payable inquiries, providing clear communication and acting as a liaison between departments and vendors.
• Provide backup support for departmental functions, including preparing journal entries and generating Excel reports as needed.
• Investigate and resolve discrepancies by collaborating with originating departments and vendors, ensuring deadlines are met while maintaining a high level of accuracy.
• Identify operational issues, analyze root causes, and implement effective solutions while providing appropriate follow-up.
• Review, interpret, and recommend improvements to policies and procedures to improve the efficiency and effectiveness of the Accounts Payable functions.
• Maintain strict confidentiality when handling sensitive financial information and documentation.
• Open, stamp, sort and email incoming paper invoices to designated AP staff members.
• Scan and index all accounts payable documents.
• Support the department by participating in special projects and performing additional duties as assigned.

Requirements:

• Graduation from an accredited college with a Bachelor's degree preferably in Finance, Accounting or another related field.
• One (1) year of professional experience in a Finance or Accounts Payable setting using MS Office, Banner Finance, Jaggaer or another similar financial integration system.
• Availability to work evenings, weekends, and holidays.

REQUIREMENTS:

NOTE: Applicants must meet one of the following or a combination of both experience and education. Thirty (30) semester hour credits are equal to one (1) year of relevant experience.

Five (5) years of professional experience in different aspects of administration and business practices; including design and implementation of policy and procedures, vendor service contracts and improving and updating management practices.

OR

Possession of a bachelor's degree from an accredited college or university; and one (1) year of the above-mentioned professional experience.

NOTE: "Professional experience" refers to work that is analytical, evaluative, and interpretive; requires a range of basic knowledge of the profession's concepts and practices; and is performed with the authority to act and make accurate and informed decisions.