Student Employment: University Events Assistant - AY 24/25
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Job no: 496028
Work type: Student Employment
Campus: Mount Carmel - Hamden, CT
Categories: Graduate Assistant
| Job Title: |
University Events Assistant |
| Department: |
University Events and Community Partnerships |
| Student Employment Type: |
Graduate Assistant - Hourly |
| Responsibilities: |
• Event registration setup and maintenance
• Creation of event surveys and analysis of results
• Data creation, reporting and analysis of event booking and attendance
• Invitation mailing
• Maintaining event supply inventory
• Guest services either in person, by phone or email
• Recruiting peers to staff events as applicable
• Creating and sharing event promotions using creative tools such as Canva
• Attending university events in person and virtually; occasional nights and weekends required
• Light lifting for occasional in-person events
• Assisting with various event coordination aspects for university events including Commencement, Boo Bash, Quad Lighting and Bobcat Weekend
• Working across departments to plan event logistics
• Placing event orders for external clients
• Processing incoming event requests
• Serving as on-site contact for external events
• Assisting with conference housing as needed
• Conference packet assembly
• Other projects as assigned |
| Qualifications: |
• Solid written communication and interpersonal skills necessary
• Proficient in Microsoft Office, particularly Excel; making charts a plus
• Creative design skills using software such as Canva
• Interest in and ability to learn new programs and event software
• Office experience and exceptional organizational skills needed, as well as with attention to detail
• Ambitious and positive attitude; works well as a member of a team
• Knowledge of event registration and survey applications a plus
• Must be comfortable completing tasks independently, asking questions and working towards defined goals for the position |
| Hours of Position: |
- Approx. 8hrs per week
- May vary based on event schedule
|
| Required Documents for Application: |
- Resume
- Three references
- A letter of intent
- Hiring process to include phone and in-person or virtual interviews based on availability.
|
| Instructions to Applicants: |
Click Apply at the top of the page. Complete the required application. |
Note to Faculty/Staff Applicants Only:
If a final candidate is a current or previous Quinnipiac employee, the hiring manager must obtain a reference check from the candidate’s current or former manager before making an offer of employment. If the candidate's current or most-recent Quinnipiac supervisor is unavailable, the hiring manager should contact Talent Acquisition for assistance in determining the appropriate alternate contact:
Advertised: Eastern Daylight Time
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