Explore Careers

Office Management and Front Desk Support: As the first point of contact for many international students, the Office Assistant plays a key role in creating a welcoming and supportive environment. Responsibilities in this area include: 

Managing Walk-Ins: Greet and assist students, staff, and visitors in a professional and friendly manner.  

Phone & Email Communication: Answer incoming calls and respond to emails promptly and courteously. 

Guidance & Referrals: Offer accurate guidance on common questions related to international student services, including visa regulations, campus resources, and upcoming events. Refer complex inquiries to the appropriate OISS staff. 

Administrative Support: The Office Assistant will provide essential administrative support to ensure the smooth and efficient operation of the OISS.  

Record Keeping & Organization: Maintain accurate and up-to-date records, including student documentation and requests.  

Research & Data Collection: Conduct research on topics relevant to international student life, immigration updates, or cultural programming. Compile findings into clear summaries or reports. 

General Office Tasks: Support daily operations by helping with filing, photocopying, supply inventory, and other clerical duties as assigned. 

Confidentiality & Professionalism: Handle sensitive information with discretion and maintain a high level of professionalism in all administrative tasks. 

Graphic Design, Social Media & Newsletter Creation: This role offers a creative opportunity to shape the visual and digital presence of the Office of International Students and Scholars. The Office Assistant will contribute to the development of engaging content that informs, connects, and celebrates the international student community. 

Graphic Design: Create visually appealing flyers, posters, and digital graphics to promote events, programs, and services. Experience with Canva or similar tools is preferred. 

Social Media Management: Assist in curating and scheduling content for OISS social media platforms. Help grow engagement by sharing student stories, promoting events, and highlighting cultural celebrations in an inclusive manner. 

Newsletter Creation: Draft, design, and distribute the weekly International Student Newsletter using the Delivra platform. Collaborate with staff to gather content, write articles, and ensure timely delivery.  

Short-form Video Editing: Record, edit, and publish engaging video content for OISS channels  

Event Planning & Execution: The Office Assistant will play an active role in supporting the planning, coordination, and delivery of events that enhance the international student experience. This includes cultural celebrations, orientation programs, workshops, and community-building activities. 

Event Preparation: Assist in the logistical planning of OISS events, including materials preparation, catering, and setup. 

On-Site Support: Provide hands-on assistance during events by helping with registration, welcoming attendees, managing supplies, and troubleshooting as needed. 

Team Collaboration: Work closely with OISS staff and student leaders to ensure events are inclusive, well-organized, and aligned with the needs of the international student community.