Job Summary:

Prepares and scans medical records into ChartMaxx (electronic document management system). Retrieve, create, reassign, delete and process patient information into ChartMaxx and Epic. Retrieve paper medical records from the units/other locations throughout the facility daily. Maintains productivity standards of scanning documents within 24 hours of receipt and at the rate of 1,800 documents per day. Performs routine corrections and operates/understands ChartMaxx such as Scanning Operator, Quality Review and Navigator.  Processes requests for patient information using the Release of Information module in Epic.

Minimum Qualifications:

For consideration for this title, you must meet one of the following minimum qualifications:

NYS Department of Civil Service Eligible list or eligible for transfer

Or

Promotional:

Must be a qualified employee of New York State and have had one year of permanent competitive or 55-b/55-c service as an office assistant, clerical or keyboarding title allocated to Grade 5 or higher. Qualifying titles are available at: https://www.cs.ny.gov/examannouncements/announcements/38687titles.cfm

Or

Open competitive (Non-competitive, NY HELPS) Qualifications:

One year of clerical experience

Work Days:

Schedule based on a 40 hour work week. Monday-Friday 8:30am-5:00pm. This position is located at the Community Campus.

Message to Applicants: 

**The NYS Department of Civil Service has expanded the NY HELPS Program. During this program, the NYS Civil Service Exam requirements are suspended for the Office Assistant 2 title.

NY HELPS appointments may be temporary pending commissioner approval or permanent based on candidate eligibility.

Position Status: Various; Salary: SG 09, $41,399 Annually

Recruitment Office:

Human Resources

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.