Job Summary:

The Staff Assistant will greet visitors to the Financial Aid Office and Registrar Office, answers telephone calls, processes mail, manages in-box for both offices and processes drop/adds for all colleges.

Performs duties as the financial aid work study coordinator and receives position requests from departments, posts positions, and notifies supervisors of student applications. Performs department selections, creates State Application forms, and coordinates hire dates and paperwork with HR, Students, and supervisors. Assist students in completing required forms.

Reviews and maintains payroll records by receiving time sheets, verifying signatures, and hours worked. Tabulates times and hours worked with payroll and checks computer reports for accuracy. Prepares various information for reports on work study program, such as program charges, hours worked, and statistical data on awards.

Minimum Qualifications:

Bachelors degree and two years of related experience required or Associate Degree and 6 related years of experience. Must be able to work independently, set priorities, multi-task and possess excellent organizational as well as written and verbal communication skills. Must be able to manage different computer systems for processing.

Preferred Qualifications:

Experience working in a medical academic setting, preferably working with college students, and/or on a college campus. Knowledge and proficiency of PageUp, Ellucian BANNER, and SUNY Upstate's Back Office software.

Work Days:

Monday - Friday, Days 

Message to Applicants:

Recruitment Office: Human Resources

Executive Order:

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.