Coordinating OR Surgical Cases for Cardiac Surgery Division Chief and Surgeons

• Schedules into EPIC any procedures which will occur at University Hospital and outside facilities
• Coordinates requires Pre-Admission Testing and Anesthesia linked appointments
• Responsible for maintaining Aortic Aneurysm, State and Institutional Registries
• Processing cardiac surgery new patient referrals and triaging based on urgency
• Works in conjunction with billing office to ensure that appropriate referrals or authorizations have been obtained and documentation completed via EPIC
• Obtains authorization for clinic procedures, insurance verification, maintains referrals work queue and EPIC depot
• Scheduling outpatient procedures, such as: CT, X-rays
• Room patients and provide clinical support to cardiac surgery clinics
• Answers the telephone, taking accurate messages, transferring calls to appropriate staff or handles certain calls that are appropriate
• Maintain provider schedules and adjusting templates when needed
• Assists with scheduling follow up appointments in the outpatient practice as requested by the procedure practice
• Responsible for chart preparation in EMR system. Reviews the patient orders and makes sure that all pertinent information is available for the provider prior to patient's surgery. (e.g. requests missing test results or clearance notes are sent to our office prior to surgery)
• Access to PACS System and Healtheconnections
• Clinic check in and check out
• Responsible for sending written correspondence for procedure appointment changes
• Schedules outside services as requested by the physician for the patient (Medicaid cab, interpreter services, etc.)
• Responsible for review of the procedural schedule to make sure that the schedule is appropriate regarding the time allotted for each procedure to decrease patient "wait time" and utilize the physician's time efficiently
• Responsible for assisting with processing all procedural schedule changes and communicating with physicians regarding schedules
• Other clinical duties as assigned.

Associates Degree or pertinent college level courses and 3-5 years medical secretarial experience with specific focus on authorizations and understanding patient benefits. Will consider equivalent combination of education and experience. Current BLS certification through the American Heart Association or the American Red Cross.

Monday - Friday 7:30 am - 4:00 pm

Our benefits package includes health, dental and vision insurance, eligibility for employer 401k funding after 1 year (3% quarterly/5% annual on vesting schedule), tuition reimbursement, generous paid time off, including vacation and personal time, paid sick leave, holidays and floating holidays.

G4: $17.50 - $28.17

Please note the salary information shown is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as internal equity, market and business considerations.