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Job No. 540451 Athletics Compliance Specialist

Apply now Job no: 540451
Work type: Staff
Location: Bakersfield
Categories: Unit 9 - CSUEU - Technical Support Services, Athletics, Probationary, Full Time, On-site (work in-person at business location)

CLASSIFICATION TITLE: Administrative Analyst/Specialist – Exempt I

UNION CODE: R09

FT/PT: Full-time  

PAY PLAN: 12-month  

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $4,379 - $5,834

  • However, offer amount will be commensurate with candidate’s experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $4,379 - $7,922

PAY BASIS: Monthly       

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more!  See our benefits website for additional information.

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants.

SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION, applications must be received by July 8, 2024; however, the position will remain open until filled.

POSITION PURPOSE: Within the Department of Athletics, the Athletics Compliance office serves staff, coaches, and student-athletes. It is responsible for the organization and administration of the Athletics Department's National Collegiate Athletic Association (NCAA) compliance program.

Under general supervision of the Senior Associate Athletics Director, the NCAA Athletics Compliance Specialist is responsible for analyzing and addressing any changes in NCAA bylaws and rules; ensuring accuracy and compliance with NCAA regulations in the processing of grant-in-aid agreement requests, revisions, renewals, and cancellations, monitoring of coaches' activities and interacting with departmental staff members and coaches to ensure compliance with NCAA rules and regulations. The position is responsible for conducting data entry/checks/reconciliation in multiple systems.

DUTIES & RESPONSIBILITIES:

Monitor NCAA Compliance

  • Monitor NCAA compliance among coaches, staff, and student-athletes within department of intercollegiate athletics.
  • Ensure that all student-athletes (including transfer students) are eligible to participate in intercollegiate athletics programs by working with the National Collegiate Athletic Association (NCAA) Clearinghouse in processing and applying the eligibility requirements of freshmen student-athletes and junior college transfers and processing and certifying.
  • Ensure that the University’s athletics programs are in compliance with NCAA rules and regulations governing financial aid to student-athletes by working cooperatively with the Director of Financial Aid and Scholarships in monitoring all financial aid awarded to student-athletes, including initial athletically related aid and renewable athletically related aid, as well as income from additional sources of countable aid, work study, jobs, grants, and loans.
  • Ensure that the University's athletics programs follow NCAA rules and regulations governing recruiting, amateurism, awards, and benefits, playing and practice seasons, and sports camps and clinics by developing and conducting NCAA rules education sessions for coaches, student-athletes, alumni, and athletics boosters to encourage broad-based knowledge of NCAA rules and regulations and monitoring compliance.
  • Reduce the likelihood of a violation of NCAA rules and regulations governing Booster Club donor and sponsor involvement with intercollegiate athletics programs by educating the Booster Club donors and sponsors, leadership, and general membership about NCAA rules and regulations governing such activities, monitoring the Booster Clubs' involvement and producing a compliance brochure for boosters.
  • Coordinate investigation of known and/or alleged rules violations. Keep the Director of Athletics and Senior Associate Athletics Director informed of all alleged and known violations and handle all correspondence with the NCAA and affiliated conferences regarding rules violations and follow up responses.
  • Create NCAA compliance presentations for educational meetings with coaches, staff, and student-athletes.

Education and Support

  • Provide education and support to coaches, staff, and student-athletes for NCAA Compliance.
  • Review and analyze all compliance training programming for coaches, staff, and student-athletes.
  • Provide relevant compliance information and updates as needed regarding NCAA and Conference rules to Athletics staff as well as staff outside Athletics in departments such as Admissions, Financial Aid, and the Registrar whose responsibilities include dealing with student-athletes and/or Athletics Department personnel in matters governed by NCAA and or conference rules, regulations, and policies.

Compliance Tracking Software

  • Analyze, interpret, monitor, and manage the ARMS athletics compliance tracking software with the goal of training Athletics staff and faculty.

Gender Equity Research and Reporting

  • Provide required research and reporting related to compliance and gender equity for NCAA.
  • Ensure compliance with intercollegiate athletics program reporting requirements by assuming responsibility for filing all NCAA certification forms, squad list forms, drug consent forms, student-athlete statements, annual NCAA disclosure study, and other related forms as required by NCAA and all affiliated conferences.
  • Maintain the compliance policy and procedures manual, the camps and clinics manual, and the Student Athlete Handbook.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Bachelor’s degree and/or equivalent training and three (3) years of recent administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –

  • Regular and reliable attendance is required.
  • Personal effectiveness and credibility as demonstrated by interpersonal and professional confidence.
  • Ability to perform detailed work independently and effectively with a high degree of accuracy in a high-volume, deadline- driven environment.
  • Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
  • Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
  • Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
  • Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
  • Ability to analyze NCAA legislation.
  • Ability to apply independent judgment, discretion, and initiative in performing job duties under general supervision.
  • Ability to train others on new skills and procedures and provide lead work direction.
  • Excellent written and oral communication skills; demonstrated ability to produce professional communications that meet high standards for appearance, grammar, spelling, and clarity.
  • Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
  • Demonstrated customer service experience requiring a high level of diplomacy and professionalism.
  • Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
  • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner.
  • Thorough knowledge of English grammar, spelling, and punctuation.
  • Ability to interpret, communicate and apply policies and procedures.
  • Ability to maintain a high degree of confidentiality.
  • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
  • Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
  • Working knowledge of or ability to quickly learn University infrastructure.
  • Must be willing to travel and attend training programs off-site for occasional professional development.
  • Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

  • Master's Degree
  • Experience in Student Affairs or collegiate athletics.
  • Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: SEDENTARY WORK – involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Not Mandated

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations.  State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity.  Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.

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