***INTERNAL APPLICANTS ONLY***
Our Commitment to Equity, Diversity, and Inclusion:
California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students.
Chico State is committed to recruiting outstanding candidates. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.
Job/Department Summary:
The Confidential Administrative Support role performs duties under general supervision of the Vice President of Business and Finance (VPBF). Works independently to provide essential front-line executive administrative support to the VPBF . It is expected that incumbent will provide professional, friendly assistance to a broad range of inquiries from both on-campus and off campus visitors handling complex, confidential and sensitive issues. Serving as the primary contact point for the Vice President of Business and Finance, incumbent works closely with the Business and Finance direct reports, other Vice Presidents and their direct reports to staff, Associate Vice Presidents, the Office of the President, as well as the CSU, Chancellor’s offices. In addition, serves as the primary point of contact for the Vice President with the University’s internal stakeholders (faculty, staff, students, and parents) as well as external stakeholders (government agencies, universities and schools, and community organizations and leaders). Performs work of a highly sensitive and confidential nature in direct support of the Vice President, requiring regular access to information related to collective bargaining negotiations or management strategies, investigations, grievances, and discipline. In collaboration with the Human Resources Service Center (HRSC), provides information and guidance to VP regarding collective bargaining agreements, and CSU policies, procedures, and practices. Essential duties require the incumbent to interpret and apply complex operating policies and procedures, perform research, prepare reports with recommended courses of action, make in-depth analytical studies and inquiries, which may have broad impact, make recommendations for changes in policy or procedures, and handle problems of a highly confidential and sensitive nature.
Required Education and Experience:
Must possess the experience to be fully proficient in performing most or all of the work assignments defined in this position. Requires the equivalent to a bachelor's degree or professional training program.
AND
Three (3) years recent related experience in an office environment.
Preferences:
Preference may be given to applicants with the following as they may be considered specialized skills:
- Bachelor’s Degree.
- Candidates with executive support experience.
- Thorough knowledge of the university administration.
- Experience in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.
- Experience in coordinating events/conferences and written communications.
Time Base: Full-time
Pay Plan: 12/12
Work Schedule: Mon-Fri 8:00am-5:00pm, Summer: Mon-Thurs 7:00am-5:30pm
CSU Classification Salary Range: $56,244 - $134,676 per year.
Benefits: This position qualifies for benefits including tuition fee waiver (if eligible).
CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf
Additional Information:
This position is a Higher Education Employer-Employee Relations Act (HEERA) designated managerial position and comes under the Management Personnel Plan (MPP) of the California State University. Individuals appointed to management positions serve at the pleasure of the President or designee. They are excluded from the collective bargaining process, are not subject to probationary service, and do not receive tenure or permanent status. This position is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA).
California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines. Incumbent is responsible for the safety and security of Level 1 data, sometimes also referred to as Level 1 protected data. This is confidential information that is in most cases protected by statutes, regulations, or other legal mandates.
The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a “designated position” under the California State University’s Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Note this designation is applicable only if Procurement Card is issued.
About Chico State:
Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, “Today Decides Tomorrow,” is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.
The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that Chico State stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land, the flora, the fauna, and the waters that run through campus. We are humbled that our campus resides upon sacred lands that since time immemorial have sustained the Mechoopda people and continue to do so today.
The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.
Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
CSU, Chico's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person at CSU, Chico Police Department or by calling 530-898-5555. It is also available on the web at Annual Security & Fire Safety Report.
