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Job Title
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Confidential Coordinator
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Classification
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Confidential Office Support II
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AutoReqId
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545496
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Department
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President’s Office
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Division
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President’s Office
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Salary Range
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Classification Range $3,661 - $6,385 per month
(Hiring range depending on qualifications, not anticipated to exceed $4,167 - $4,583 per month)
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Appointment Type
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Ongoing
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Time Base
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Full Time
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Work Schedule
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Monday – Friday, 8:00 AM – 5:00 PM
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About CSUF
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Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.
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Job Summary
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It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
Serving over 40,000 students, many of whom are the first in their family to attend college, California State University, Fullerton is one of the most transformative universities in the state. There is an opportunity to grow a career. The University is searching for a member of staff who is diplomatic, proactive and possesses excellent communication skills to join the President's Office as a Confidential Coordinator (Confidential Office Support II). The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.
Under general supervision, the Confidential Coordinator provides confidential general secretarial and administrative office support to the President's Office. Serves as the primary point of contact/resource liaison for visitors and callers to the President's Office. Screens telephone calls, initiates correspondence, both routine and confidential in nature. Uses discretion and independent judgment in communicating information as needed. Maintains confidential records and opens mail of highly sensitive confidential nature. The scope of responsibilities for this position includes assisting with meeting and conferring, and assisting with collecting and compiling data related to those items.
The Confidential Coordinator manages files, both hard copy and automated. Interprets and applies campus-wide and system-wide operating policies and procedures. Manages reservations for the President's Office conference room, schedules meeting and prepares and maintains rooms for meetings as needed. Manages the ordering of all office supplies. Responsible for handling and maintaining documentation and reports that are of highly confidential and sensitive in nature. Works relatively independently and utilizes sound judgment in solving a wide range of issues.
The Coordinator drafts correspondence as needed. Assists in event coordination, planning, and arrangement of hospitality services. Other responsibilities entail acting as department timekeeper, department IT Coordinator, and serving as a delegate to reconcile procurement cards and enter requisitions into the system. Other duties as assigned.
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Diversity Statement
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A Diversity Statement is required below, please be sure to address the following as a minimum. Please add additional information as you see necessary and applicable:
• What diversity means to you.
• A description of your experiences with a diverse range of individuals.
• A description of how issues of diversity have impacted you personally or professionally.
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Essential Qualifications
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High School diploma or the equivalent at least one year of general office experience. Possession of fundamental written and oral communication skills, including a basic foundation in English grammar, spelling, and punctuation. Ability to understand basic office procedures, operate standard office equipment and software, and perform basic arithmetic. Possession of basic typing and keyboard skills. Ability to provide work direction, train, and provide guidance to other employees. Ability to make recommendations on employee staffing issues. Ability to coordinate events and special projects.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
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Preferred Qualifications
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Demonstrated experience in an executive office.
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License/Certifications
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A valid California driver’s license. Position requires the use of a state vehicle (small cart) to transport to events.
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Special Working Conditions
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Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator
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Additional Information
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California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).
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