Job Summary

The Communications & Records Manager position is a key leadership role within the Cal Poly Police Department. The incumbent in this position serves as a key subject matter expert/leader on law enforcement records and emergency services communication practices, procedures, and terminology; conducts independent interpretation and application of the California Public Records Act (CA PRA) and those portions of the Government, Penal, Vehicle, Evidence, and related codes pertaining to public records and the CLERY Act regulations; and understands the need for effective internal and external customer service in both emergency and non-emergency situations.

Department Summary

Consisting of four departments, Cal Poly Police Department (CPPD), Transportation and Parking Services (TAPS), Department of Emergency Management (DEM) and Business Services, Public Safety collaborates across the university to build a safer, more sustainable and better prepared campus. Together, these departments provide vital parking and sustainable commuting options, progressive community policing services, and comprehensive emergency management planning. The Cal Poly Police Department (CPPD) is responsible for the safety, health, and well-being of the university community. It consists of patrols operations, dispatch and communications, records, and administration.

Key Qualifications

• Ability to Use considerable judgement and discretion to apply a wide variety of CPPD policies and procedures that could have a campus-wide impact.
• Ability to make immediate decisions when unique or unusual situations are encountered.
• Ability to take initiative and independently plan, organize, coordinate, and perform work where numerous and diverse demands are involved.
• Ability to apply expertise to a complex, integrated program combining distinct and related administrative and technical specialties.

Education and Experience

• Equivalent to graduation from a four-year college or university. Four years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Salary and Benefits

The anticipated hiring range for this role is $85,000 - $110,000 per year. Note that the offer is calculated based on the background and relevant years of experience of the individual selected.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.