Job Summary

This position within the Catalog, Curriculum and Systems Management area plays a critical technical and analytical role in the development and maintenance of Student Records, Academic Advising and Campus Community modules of PeopleSoft and how they may relate to other PeopleSoft modules. This includes but is not limited to co-lead of the Student Records and Academic Advising module, running processes to update student records; security setup and monitoring; and support for other Student Information Systems Management duties. Co-lead of the Catalog and Curriculum team as the program administrator for the content management system, which is used to publish the catalog and interfaces with the University’s student information system. These assignments require understanding complex information system databases and relationships with those databases; university infrastructure, policies, procedures, and functions; maintaining, coordinating, and completing complex tasks; evaluation and decision making; coordinating workloads and meeting deadlines for assignments with accountability for the result.

This position is dynamic, requiring the full range of work related to program and policy research, analysis, development, evaluation, support the day-to-day operations of the Catalog, Curriculum, and Systems Management areas within the Office of the Registrar under the general direction of the Associate Registrar.

Department Summary

Within Strategic Enrollment Management, the Office of the Registrar serves the entire campus community and its alumni.  It is responsible for the integrity and maintenance of all aspects of the student academic record from the point of admission to the University, progressing through the evaluation of transfer credit, registration, program and enrollment changes, verification of enrollment activity, degree posting, diploma preparation, graduation, and transcript production.  The Office of the Registrar is also responsible for the administration of the University’s courses, curricula, and academic scheduling that support student enrollment and progress to degree.

Key Qualifications

1. Manage, investigate, and analyze problems in the Student Records and Academic Advising modules of PeopleSoft. This includes but is not limited to registration, grading, catalog, curriculum, degree planner, degree audit, etc.
2. Manage the day-to-day operations of the Catalog, Curriculum, and Systems Management areas within the Office of the Registrar serving as the first contact for issues related to Catalog, Curriculum, Student Records, and Academic advising modules.
3. Assess, formulate, evaluate, and review new policies/executive orders to determine the impact to processes and analyze needs, recommend resources, and ensure quality delivery of problems identified.
4. Review PeopleSoft and Courseleaf documentation on various websites and locally, review current issues log for known issues, rewrite business process guides if needed, review campus Academic Senate resolutions, review CSU Executive Orders and Coded Memorandums.
5. Provide analytical data to executives and management regarding the goals and objectives of Catalog, Curriculum, and Systems Management areas and make strategic recommendations.

Education and Experience

• Equivalent to graduation from a four-year college or university. Four years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range: $76,000 - $92,000 Per Year  

Classification Range: $66,444 - $120,168 Per Year    

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.