Job Summary

Reporting to the University Controller & Foundation Treasurer and Under the day-to-day supervision of the Executive Director of University Budget and Fiscal Planning, the Administrative Support Coordinator provides administrative support for two separate departments. The University Controller oversees the fiscal areas of the Administration and Finance Division, including Student Accounts, University Accounting and Reporting, University Campus Programs, and the University Cashier's Office. University Budget and Fiscal Planning is responsible for all aspects of the campus budget planning, development, administration and reporting of funds appropriated for Cal Poly. is the mission and success of both departments is achieved through strong partnerships with the campus. It is critical that the Administrative Support Coordinator conveys a positive and professional customer service attitude and utmost professionalism, as this is often the first point of contact for the Finance and University Budget and Fiscal Planning departments.

Department Summary

Our mission is to strategically partner with the campus community to ensure a successful financial future.

We are committed to supporting the Cal Poly community, through providing financial information, training, direction, and oversight of the campus finances. We also provide analytic, production, and administrative support for Finance PeopleSoft systems and projects (CMS). While we are responsible for all aspects of the campus budget planning, development, administration, and reporting of funds appropriated for Cal Poly, we encourage strong partnerships with the campus community to help achieve our mission.

Key Qualifications

• Demonstrated ability to use standard office equipment including managing a multi-line phone.
• Ability to perform standard business math, such as calculate ratios and percentages, track financial data and make simple projections.
• Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.

Education and Experience

• High school diploma or its equivalent.  Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Salary and Benefits

Anticipated Hiring Range: $46,376 - $54,624 Per Year

Classification Range: $46,368 - $72,864 Per Year

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.