Job Summary

This position within the Evaluations, Articulation, and Transfer Credit unit contributes significantly to day-to-day operations of the entire unit and to overarching priorities. The incumbent plays a key and pivotal role, both external and internal in all aspects of the approval, application and evaluation of transfer and test credit to Cal Poly admissions and degree requirements and thus in facilitating seamless onboarding and progress-to-degree of transfer students and first-year students.

The Office of the Registrar currently operates on a hybrid schedule: team members who are past their probationary period work three days per week in the office and telecommute two days per week.

Department Summary

Within the Strategic Enrollment Management Division, the Office of the Registrar’s mission is to provide direct support services to students, the entire campus community, alumni, and the public. The Registrar's Office is responsible for support to and oversight of: academic scheduling and curriculum; enrollment and registration; grading (initial collection, grade changes, credit/no credit); transcripts and diplomas; verification of enrollment; certification and compliance of NCAA athletes; statements of degree credit, transfer credit evaluations, major changes, and degree completion, including the awarding of degrees; multiple tools to support registration and tracking of degree progress; integrity, maintenance, and reporting of all aspects of the student record; the development and publication of articulation agreements; test credits;  functional administration of the university's master calendar system; and collaboration with all relevant campus constituents in furtherance of strategic university and system-wide goals in the arena of enrollment management and progress-to-degree.

Key Qualifications

1. Oversee and manage articulation, including but not limited to collaborating with California community colleges, CSU campuses, UC campuses, California private schools, and select out-of-state schools to intake articulation requests; send to faculty for review; follow-up as needed; and publish approvals in the statewide Assist.org database (Articulation Systems Stimulating Interinstitutional Student Transfer). This is both an annual process when curricular updates occur, and an ongoing effort as new articulations are approved. Use independent judgment to determine how to display complex articulations in Assist.
2. Working with Admissions, academic departments, and college Dean’s offices, identify best candidates for proactive Cal Poly articulation approvals. Educate new Department Heads and Chairs on the concept and benefits of articulation and negative impacts to Cal Poly and potential transfers of lack of articulation; use consultative and collaborative skills to continually work with them to improve articulation. Serve as a resource for questions from internal and external constituents on all aspects of the Assist display, including CSU transferable courses, General Education approvals, and American Institutions approvals.
3. Increase Cal Poly’s use of C-ID (statewide Course Identification Numbering System) in order to efficiently increase articulation. Work with faculty to increase their understanding of and comfort level with C-ID.
4. Serve as campus liaison for the statewide Common Course Numbering (CCN) system; work with faculty and exercise independent judgment to approve Cal Poly articulations for common course numbers as they continue to come onboard.

Education and Experience

• Equivalent to graduation from a four-year college or university. Four years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range: $76,000 - $92,000 Per Year 

Classification Range: $66,444 - $120,168 Per Year   

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Diversity Statement

At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.

Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. Cal Poly is an equal opportunity employer. 

Supplemental Information

Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.