Job Summary

*All applicants must apply via email. Please see Application Procedure section.*

The Vice President (VP) for Administration and Finance and Chief Financial Officer (CFO) is a cabinet level strategic executive leader that reports directly to the President of the University. The VP and CFO provides executive leadership and vision to the Cabinet regarding operational functions of the university. As CFO, the position also provides overall management for financial strategic planning and direct supervision of the financial and administrative/business functions which include Finance and Business Services, University Personnel, Facilities Development & Operations, Internal Control, University Police, the Office of Sustainability, and Clery and DFSCA Compliance. The CFO participates in all aspects of institutional leadership and planning in support of the mission and goals of the university and has financial oversight responsibility for all auxiliary organizations and direct management oversight for Spartan Shops, Inc.

Key Responsibilities

• Oversees CSU financial policies, programs and strategies and advises University Cabinet leadership regarding financial planning, budget and facilities capital programs.
• Provides executive level leadership and vision to a diverse set of business and finance units, with direct management for:
  • Finance and Business Services, which includes Accounting Services, Budget and Financial Management, Bursar’s Office, Business Services, Distribution and Asset Services, Finance Support, Risk Management, Strategic Sourcing – Contracts and Procurement Services and Strategic Sourcing – Payment Services
  • Facilities Development and Operations, which include Energy, Utilities and Sustainability, Environmental Health and Safety, Financial and Administrative Services, Maintenance and Operations, Design and Construction, and Physical/Capital Planning and Real Estate
  • University Personnel, covering broad aspects of human resource management for faculty and staff, including recruitment, onboarding, payroll and benefits, leave administration and discipline
  • Internal Control, which includes university financial and management of audits and investigations
  • Office of Sustainability, which incorporates sustainability into university goals and initiatives
  • Spartan Shops, Inc., which includes the university bookstore, dining services, and property management
  • University Police Department, which includes the Administration Bureau (which includes Parking Services) and the Operations Bureau. Develops and recommends financial policies, programs and strategies to university executives
  • Clery and DFSCA Compliance, which oversees campus safety and compliance and reporting functions for the university
• Serves as the Chief Financial Officer for auxiliaries as the President’s designee per Chancellor’s Executive Order
• Represents the University’s interests with a variety of units within the Chancellor’s Office
• Serves as a member of the CSU’s Chief Administrators & Business Officers organization
• Serves as the University’s representative on fiscal matters with the Executive Vice Chancellor for Fiscal Affairs of the CSU system
• Serves as a member of the President’s Cabinet, Academic Senate Executive committee, Academic Senate and a variety of other campus committees as a key participant in developing university policy and strategic plans
• Serves as the University’s executive for the Emergency Operations Center
• Serves on community boards as the university’s business/financial representative as delegated by the president
• Maintains effective public relations with local, system, and state constituencies
• Represents the University’s interests with a variety of units within the Chancellor’s Office
• Serves as a member of the CSU’s Chief Administrators & Business Officers organization
• Serves as the University’s representative on fiscal matters with the Executive Vice Chancellor for Fiscal Affairs of the CSU system

Knowledge, Skills & Abilities

• A leadership philosophy that takes into consideration the sensitivity and complexity of the campus community, as well as the relationship with the City of San Jose
• Excellent strategic financial acumen with solid skills in operations and fiscal management
• Strong comprehension of the physical assets and capital projects on campus, and their relationship to the academic mission and the campus master plan
• The ability to make quick decisions, sometimes based on limited information, in order to solve a problem or respond to emergency situations
• Experience working in a collective bargaining environment
• Outstanding professional, management and communication skills, initiative, originality, excellent judgment, and creative problem solving
• The ability to establish and maintain cooperative working relationships within a diverse multi-cultural environment, and a strong commitment to and support of diversity, equity and inclusion
• Ability to communicate with constituents in a professional and respectful manner

Required Qualifications

• Bachelor’s Degree in Business or related field
• Seven years of directly related experience in progressively responsible business/administration/financial/senior level management positions
• Experience managing a large complex budget from multiple funding sources with varying restrictions
• Experience managing a team of employees effectively, including performance assessment, supervision and professional development
• Demonstrated ability to define problems, collect data, establish facts, and draw valid conclusions
• Strong financial acumen with demonstrated solid knowledge of fiscal operations and principles
• Demonstrated ability to develop, present, and explain complex financial and administrative data and analysis to a wide range of audiences

Preferred Qualifications

• Master’s Degree from an accredited institution
• Relevant leadership experience in higher education
• Experience working in a collective bargaining environment
• Experience in process and quality improvement
• A track record of and sincere interest in working effectively and collaboratively with other divisions outside the finance/facilities domain
• The ideal candidate will have experience working on a diverse campus and comfortable responding to a wide range of constituents
• Evidence of working effectively to develop and enhance collaboration between an institution or organization and its surrounding community
• Demonstrated experience working in most or a majority of the following areas: Facilities/Infrastructure/Capital Projects, Finance, non-profit entities, and University Police

Compensation

Classification: Administrator IV
Anticipated Hiring Range: $27,500/month - $29,167/month
CSU Salary Range: $9,625/month - $30,896/month

The final hiring salary will be commensurate with experience.

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Applications will be reviewed immediately and will and will be accepted until the position is filled. Applicants must submit a current curriculum vitae and a letter of interest describing relevant experience and interest in the position. Submission of materials via e-mail is strongly encouraged.

Contact Information

Alberto Pimentel, Managing Partner
Matthew Herrera, Senior Associate
6512 Painter Avenue, Whittier, CA 90601
562-360-1353 (FAX)
Email: apsearch@spaexec.com
Refer to code “SJSU-VP&CFO” in subject line

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment, and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third-party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University (SJSU) is an Equal Opportunity/Affirmative Action employer committed to nondiscrimination on the basis of age, ancestry, citizenship status, color, creed, disability, ethnicity, gender, genetic information, marital status, medical condition, national origin, race, religion or lack thereof, sex, sexual orientation, transgender, or protected veteran status consistent with applicable federal and state laws. This policy applies to all SJSU students, faculty and staff programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus).

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