Job Summary 

The CED Admin Coordinator provides administrative support to the College of Education (CED), the CED ASM, and CED Departments, as needed.  This Coordinator will be assigned to support various Departments, Department Chairs/Directors, faculty, staff, and students in a wide variety of areas, including budgeting and finance, communications, scheduling, record keeping, and personnel matters.  The Admin Support Coordinator also acts as a customer service specialist for its constituents: faculty, staff, students, and the public-at-large.  This position may support multiple department units at one time and the various units supported can be complex in nature and will require the ability to learn the intricacies of each department quickly and be able to make decisions about the proper course of action on various tasks interdependently.

Key Responsibilities

• Personnel Support & Coordination – Provides administrative support to Chair/Director for recruitment, hiring data entry, onboarding/off‑boarding, and RTP/SPOT/lecturer evaluations/promotions. Supervises student workers, acts as timekeeper, and maintains faculty workload/space databases with assigned time reports.
• Budget and Financial – Independently enters expenditures, reconciles funds monthly, assists in budget preparation/projection, and tracks fund trends.
• Administration, Communications, and Customer Service – Serves as liaison (phone/visitors), maintains SharePoint/website and outreach materials, supports admissions, plans meetings, and manages mail, supplies, course materials, grants tracking, policies, and workflow improvements.
• Record Keeping & Inventory – Maintains departmental data (personnel, grants, accreditation, syllabi), develops compliant record‑keeping systems, and coordinates equipment inventory maintenance per CSU/CSULB guidelines.
• Class Scheduling Support – Tracks faculty availability/preferences, enters scheduling data and classroom reports, processes changes/cancellations, reports to CED College office, and assists with catalog/curriculum/schedule corrections.

Knowledge Skills and Abilities

Requires a knowledge of various Microsoft Products, including Microsoft Office.  Microsoft Excel experience and skills are required. Experience in PeopleSoft and SharePoint are highly preferred. Knowledge and experience with purchasing and managing a budget preferred.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to five years of administrative support experience required. Experience with purchasing and managing a budget preferred.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).

Department

CED Administration

Classification

Administrative Support Coordinator II (1035,2)

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,058 - $6,653 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position. 

Additional Information

Skills test will be administered at the time of interview.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.