Type of Appointment: Full-Time, Probationary 

Job Classification: Public Affairs/Communications Specialist II 

Anticipated Hiring Range: $4,146 - $5,400 per month 

Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified. 

Recruitment Closing Date: September 17, 2025

 

 

THE DEPARTMENT:

The Department of Strategic Communications (StratComm), in the Office of the President, is Cal Poly Pomona's central communications office responsible for driving clear, consistent and coordinated brand storytelling. StratComm's team informs, engages and inspires internal and external audiences to join Cal Poly Pomona in transforming lives through student success. StratComm's portfolio of responsibilities includes media relations, reputation management, crisis communications, branding, marketing, digital and social media, visual and written storytelling across multiple platforms, executive and internal communications, advancement communications, and graphic design and standards.

 

DUTIES AND RESPONSIBILITIES: 

• Integrated Marketing Communications Campaigns for Collins College, Restaurant at Kellogg Ranch (RKR), Horsehill Vineyards (HV)
• Develop, implement and evaluate integrated marketing communications campaigns for internal and external audiences.
• Collaborate with colleagues in Strategic Communications, The Collins College and other divisions as needed to define objectives, develop strategies, and execute creative tactics.
• Engage university colleagues and external consultants/vendors to facilitate dialogue, solicit input and gain buy-in; clarify deliverables, deadlines, roles, and responsibilities; ensure deliverables are produced on time and within budget.
• Create and edit content across multiple platforms that tells the story of The Collins College, RKR, and HV and inspires audiences to attend, work at and/or support them.
• Conceive story ideas, gather info, and write marketing content that is accurate, engaging, on-brand, timely and appropriate to the medium. May involve research, interviewing, data analysis and interpretation, cross-campus collaboration, and curation of relevant info to strengthen storytelling.
• Create and/or edit executive communications for the college dean; create content for marketing collateral, ads, websites, email, social media, digital signage, Collins College catalog, Collins Magazine, and video scripts. Work with Director of Marketing & Brand Strategy to create new communication vehicles in support of Collins College's initiatives and priorities, as appropriate.
• Coordinate and project manage StratComm and vendor creation/updates of digital and print assets for Collins College, RKR, HV and Collins Magazine.
• Set strategy for and maintain social media channels for Collins College, RKR, HV.
• Supervise student assistants.
• Other duties as assigned.

 

QUALIFICATIONS:

• This background normally is obtained through a college degree, which includes relevant coursework in the field, and up to two years of related professional or technical experience. In addition, strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles are essential to initial entry to this classification
• Valid CA Driver's license with insurance. 
• Entry to the first level within this classification requires knowledge of the fundamentals of public affairs and/or media relations, and/or some exposure to marketing and marketing research. This background normally is obtained through a college degree, which includes relevant coursework in the field, and up to two years of related professional or technical experience. In addition, strong written and verbal communication skills with a solid foundation in grammar, spelling, and the composition of various communication vehicles are essential to initial entry to this classification and
• Working knowledge of and ability to apply standard theories, practices, principles and techniques related to communications in the public affairs, media, marketing, and/or sports information areas. Thorough knowledge of and ability to use effectively media outlets including planning media coverage and media publicity campaigns for the university and events. Ability to build and manage more sophisticated media contacts. Demonstrated ability to keep abreast of campus events and subject matter expertise in relation to current events to identify and capitalize on media opportunities that will promote the university and increase positive media coverage. Working knowledge of copyright and other applicable laws pertaining to publications and the media. Thorough knowledge of web communication techniques, vehicles and formats. Ability to effectively use web technology to achieve communication goals. Ability to analyze and select pertinent facts and integrate them into communication vehicles. Strong story development and journalistic writing skills, as well as advanced editorial skills. Knowledge of interview techniques and the ability to define and deliver media messages. Working knowledge of marketing and research techniques and methods. Ability to apply market research to identify communication needs and tar get audiences. Ability to apply appropriate statistical techniques and methods to research or sports information. Exceptional interpersonal skills, including strong public speaking, listening and interpretive skills. Ability to provide lead work direction.

 

PREFERRED EXPERIENCE: 

• Bachelor's degree in communication or marketing or ten years of relevant professional experience.
• Demonstrated excellence in writing, storytelling and project management, including the ability to set priorities and manage multiple projects on deadline.
• Demonstrated success in establishing productive relationships with colleagues, marketing professionals, donors and other University stakeholders.
• Ability to maintain confidentiality when required internally and across divisions.
• A clear understanding of the strategic mission of Cal Poly Pomona and The Collins College, knowledge of University and college objectives to translate them into effective marketing/advertising campaigns.
• Previous experience in a higher educational environment.
• Previous experience in using website content manager system and customer relationship management software.
• The ability to initiate projects, and work independently as well as collaboratively.
• Working knowledge of and ability to apply standard theories, practices, principles and techniques related to communications in the public affairs and marketing areas.
• Working knowledge of copyright and other applicable laws pertaining to publications, image use, and the media.
• Thorough knowledge of web communication techniques, vehicles and formats.
• Ability to effectively use web technology to achieve communication goals.
• Ability to analyze and select pertinent facts and integrate them into communication vehicles.
• Strong story development and journalistic writing skills, as well as advanced editorial skills.
• Knowledge of interview techniques and the ability to define and deliver media messages.
• Thorough knowledge of design software and design principles to create graphics, photographs, digital and print publications, websites, videos, signage, and other design assets that are eye-catching and work within branding guidelines.
• Working knowledge of marketing and research techniques and methods.
• Ability to apply market research to identify communication needs and target audiences.
• Ability to apply appropriate statistical techniques and methods to research.
• Exceptional interpersonal skills, including strong public speaking, listening and interpretive skills.
• Ability to provide lead work direction to Student Assistants.
• Demonstrated experience in writing, design, layout, editing, printing, production, and distribution of promotional materials, both printed and web-based.

 

 

Compensation Notice
This position is offered under the CSU classification and salary structure in effect at the time of posting. Please note that the CSU compensation system for this classification will transition to a step-based structure following implementation effective October 1, 2025. Employees in this classification will move to the step system and Marketing Communications Professional II after hire, in accordance with CSU guidelines.

 

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California.   The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the CSU Out-of-State Employment Policy. 

 

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the CSU Background Check Policy.

 

CSU Classification Salary Range

This position is part of the California State University Employees Union (CSUEU) bargaining unit 9. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $4,146 and maximum $7,500 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

 

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.  For more information, go to the Acceptable I-9 website. 

 

University Driving Requirements

Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.

 

Child Abuse/Neglect Reporting Act (CANRA) 

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy.

 

Security & Fire Safety 

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at: https://www.cpp.edu/pdfs/annual_security_report.pdf and https://www.cpp.edu/housing/documents/fire_safety_report.pdf.

 

Pay Transparency Nondiscrimination

As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.  For more information, see the Pay Transparency Nondiscrimination Provision poster.

 

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.

 

Equal Employment Opportunity

Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

 

Other Notices

For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.