Job Summary

The CommUniverCity Department Analyst provides comprehensive administrative, budgetary, and program support for CommUniverCity, a three-sector partnership between San José State University, the City of San José, and local community residents. Reporting to the Executive Director, this position serves as the on-campus point of contact and “first impression” for visitors, including faculty, students, donors, government representatives, and community partners. The Analyst oversees daily office operations, student staff coordination, and community project support while managing budgets, grants, and procurement processes. Key responsibilities include scheduling and event coordination, payroll and HR processing, financial tracking and reporting, and website and communications support. The position also plays an essential role in managing service-learning projects, fostering community engagement, and ensuring alignment with CommUniverCity’s mission to deliver high-impact educational experiences that address neighborhood-defined goals.

Key Responsibilities

• Provide management and oversight of clerical and administrative support functions for CommUniverCity’s Clark 105 office suite.
• Coordinate volunteers, interns, and student staff to assist with administrative functions and community-engaged learning projects.
• Maintain calendars and schedules for administrators; arrange meetings, travel, reimbursements, and office supplies/equipment.
• Support CommUniverCity communications, including website updates, media content, print and online calendars, and event materials.
• Process faculty and student appointments, HR paperwork, and payroll across SJSU, Tower Foundation, and Research Foundation.
• Manage budgets and grants (~$600,000 annually), including forecasting, tracking, reconciling accounts, and preparing reports.
• Provide detailed budget analysis and reporting to the Executive Director; address auditing and post-award compliance.
• Manage recruitment, supervision, and mentorship of interns and project staff to deliver high-impact community projects.
• Coordinate community outreach and special events, including the bi-annual Celebrating Partnerships event and Steering Committee meetings.
• Serve as a professional liaison and brand ambassador to faculty, students, donors, elected officials, community organizations, and university stakeholders.

Knowledge, Skills & Abilities

• Ability to communicate with diverse constituents in a professional and respectful manner.
• Strong organizational skills with the ability to work independently, manage multiple priorities, and complete tasks on time.
• Ability to make independent decisions, exercise sound judgment, and apply policies and procedures appropriately.
• Thorough knowledge of English grammar, business writing, punctuation, and spelling; ability to compose and format reports and correspondence.
• Strong analytical and quantitative skills, including performing business math, analyzing budgetary data, and making accurate financial projections.
• Proficiency with office technology and systems such as Microsoft Office Suite, Google Drive, PeopleSoft, OU Campus, and Adobe products; ability to serve as the office IT specialist.
• Excellent interpersonal, verbal, and written communication skills with a demonstrated ability to handle sensitive situations and maintain confidentiality.

Required Qualifications

• A bachelor's degree and/or equivalent training
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs

Preferred Qualifications

• Experience with spreadsheets and financial systems to prepare, track, reconcile budgets/expenses, perform business math, analyze data, and make projections
• Experience planning and coordinating events with diverse stakeholders (government, academia, community residents)
• Experience with CSU systems including procurement cards, CSUBuy, onboarding, grant management, and related processes
• Proficiency in PeopleSoft/Oracle, OnBase, Adobe, Google Workspace, MS Office, DocuSign, and database/administrative support tools

Compensation

Classification: Administrative Analyst/Specialist - Non-Exempt
Anticipated Hiring Range: $5,000/month - $5,834/month
CSU Salary Range: $3,879/month - $7,488/month

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary.

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: October 3, 2025 through October 19, 2025. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

University Personnel
jobs@sjsu.edu
408-924-2252

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu.

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: 

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf. The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu.

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.