Job Summary

Under the general direction of the Associate Registrar, the University Scheduling Analyst performs specialized and complex technical work in university scheduling and space utilization. This position serves as the functional subject matter expert on systems that support academic and event scheduling at the University. The incumbent works closely with academic and administrative departments, providing software training as well as guidance on campus policies and procedures. The incumbent has a strong understanding of databases and can perform analysis to identify trends, make projections, and enable informed decision-making. Data stewardship (creating, maintaining, and auditing) in this position is a critical responsibility because it has a far-reaching impact on campus, from students registering for classes to optimizing the use of campus locations for instructional, academic support, and co-curricular activities. The incumbent prioritizes day-to-day responsibilities with long-term projects in a deadline driven environment. 

The University Scheduling Analyst will work in partnership with office staff to support needs of faculty, staff, and students at the Solano campus. 

Department Summary

Within the Strategic Enrollment Management Division, the Office of the Registrar serves the entire campus community and its alumni. It is the official custodian of the student academic record from the point of matriculation, progressing through the evaluation of transfer credit, registration, program and enrollment changes, verification of enrollment activity, degree verification and posting, processing of diplomas, graduation certification, and transcript production. The Office of the Registrar is also responsible for assisting the University with the development, implementation, and maintenance of curricular policies and procedures, production and maintenance of the university catalog, development and publication of articulation agreements, and administration of university-wide scheduling which is comprised of academic scheduling, block scheduling and master calendar (also known as event scheduling). 

Key Qualifications

• Demonstrated ability to independently and efficiently perform detailed work with a high degree of accuracy in a high-volume, deadline-driven environment. 

• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively. 

• Ability to review, analyze, interpret, communicate, and apply policy and standards including Campus Administrative Policies (CAP), University academic policies, Academic Senate resolutions, and CSU Executive Orders. 

• Demonstrated ability to use sound judgment when interpreting policy or recommending new policies. 

• Working knowledge of administrative concepts, practices and procedures to research, develop and evaluate policies and programs, including collection, evaluation and interpretation of data and information from a wide variety of sources to develop sound conclusions and make appropriate recommendations. 

Education and Experience

• Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience Additional qualifying experience may be substituted for the required education on a year-for-year basis. 

Salary and Benefits

Anticipated Hiring Range: $63,288 - $69,876 Per Year

Classification Range: $63,288 - $92,208 Per Year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information. 

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Positions are posted for a minimum of 14 calendar days.