Accounts Payable Administrative Accounting Technician II

Accounts Payable

Job #552030

First Review: 10/29/2025

 

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

 

Cal Poly Humboldt is proud to have more than 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

 

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

 

(552030) Accounting Technician II, Accounts Payable Administrative Accounting Tech II, Salary Range: $4,037 – $5,881 (Step 1 – 20) Hiring Range: $4,037 - $4,118 (Step 1-2). Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 2 ($4,118 per month) for highly qualified candidates. Future increases, including step advancement, are subject to union negotiations.

This is a full-time, benefited, non-exempt, permanent position with a one-year probationary period in the Accounts Payable Department.

 

This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://www.humboldt.edu/hr/employee-benefits.

 

Position Summary:

The Accounting Technician II will perform a range of duties in support of the Accounts Payable department. This position provides technical and administrative support to functional units involved in receiving and disbursing university and auxiliary funds, as well as recording financial transactions. Working independently, the Accounting Technician II is expected to exercise sound judgment and initiative in decision-making, consistent with established guidelines and standard practices.

 

Key Responsibilities:

Office Support

• Greet and assist customers—staff, faculty, students, and the public—via phone, email, and in person; research and respond to inquiries in collaboration with team members.
• Provide timely and professional customer service (within 24 hours)
• Assist in answering questions related to travel, CSUBUY P2P, Accounts Payable, Procurement, and ProCards.
• Provide timely and professional customer service (within 24 hours)
• Monitor and manage the AP Inbox; support the Travel Inbox as needed.
• Maintain Delegation of Authority documentation.
• Open and distribute campus mail and faxes.
• Update Strategic Business Services and Accounts Payable web pages.
• Create and maintain forms using Adobe Sign (or current campus-approved software).
• Order office supplies in consultation with supervisors.
• Assist with staff onboarding and offboarding, including access requests, forms, and training coordination.
• Coordinate requests for keys, phone lines, and equipment.
• Arrange meetings and reserve meeting spaces.
• Assist in establishing and maintaining office procedures.
• Develop documentation and communication tools to support departmental functions including internal desk procedures and guides for campus end users

Initiate work requests with Facilities Management Work Control as needed.

Travel Program Support

• Audit travel documents to ensure compliance with CSU and campus policies.
• Assist in delivering campus travel training with Concur when necessary to support Travel Program Administrator.
• Complete travel audits within 1–3 days.

Administration of Payment Auditing and Processing

• Audit payments against invoices to ensure accuracy before processing.
• Print checks and ensure proper handling and secure distribution.
• Identify and resolve discrepancies in a timely manner.
• Apply appropriate payment methods, including ACH/EFT or credit card transactions.
• Accurately log and track all issued checks.

Facilitate international wire payments through Wells Fargo in accordance with established procedures.

Administration of US Bank Procurement and Travel Cards

• Enter card applications into the US Bank system and monitor processing status.
• Communicate with the US Bank representative to resolve issues and obtain necessary reports.
• Distribute cards to end users and collect signed acknowledgment forms.
• Maintain complete and organized records of all card applications and acknowledgments.
• Open merchant category codes upon approval.
• Ensure all cardholders complete required training.
• Conduct regular training sessions and provide ongoing support to end users.

 

Knowledge, Skills, and Abilities Associated with this Position Include:

• Ability to review financial documents for accuracy, completeness, validity, and adherence to standards; compute and post numbers rapidly and accurately; maintain files and records; identify, trace, and correct errors; follow directions; interpret and apply written rules and regulations; establish and maintain effective working relationships with others; exercise tact, courtesy, alertness, and good judgment in responding to others; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid; and read and write English at a level appropriate to the position.
• Must be able to apply accounting procedures and practices to the analysis of basic accounting problems; analyze and interpret accounting data; apply problem solving techniques in finding solutions to basic accounting problems; understand and apply applicable rules, regulations, policies, and procedures; use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems; work independently; and make sound decisions and recommendations regarding accounting activities. Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere while establishing effective working relationships within a diverse population and with those from various cultural and socioeconomic backgrounds; operationalize sustainability concepts (economy, society, environment) into all aspects of performing job duties.

 

 

Minimum Qualifications:

Education:

Any equivalent combination of education and experience which provides the required knowledge and abilities.

Experience:

Equivalent to three years of progressively responsible financial record-keeping experience which has provided the above knowledge and abilities.

 

Thorough knowledge of financial record-keeping, mathematical and general office methods, procedures, and practices. 

 

Preferred Qualifications:

• Experience providing customer service in a large and complex institution.
• Experience with CSU policies. Experience with the Concur Travel & Expense
• program, PeopleSoft, or Jaggaer systems.

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on October 28^th, 2025.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.   

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information.  Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, the Cal Poly Humboldt provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Humboldt complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.  Cal Poly Humboldt is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly Humboldt, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

 

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1741
Publication Date: 10/15/2025