Job Summary

The Executive Assistant to Chief of Staff/Program Specialist will handle highly confidential and sensitive issues and information and is expected to provide ongoing availability outside office hours, including weekends. This position will be responsible for all preparations for the Cabinet weekly meetings and retreats. This position will also provide research, project management and strategic program support for members of the Office of the President’s Beach Futures group, as well as provide related calendar, event and communications support to the Beach Futures management team. The position requires strong initiative, mature and independent judgment, utmost confidentiality and professionalism, and flexibility in a fast-changing environment, all while managing time effectively to achieve all projects and tasks on time. The position will have normal access to confidential information which contributes significantly to the development of the management positions regarding strategic planning at CSULB. This role grants the incumbent access to management's strategies on collective bargaining negotiations at CSU Long Beach.

Key Responsibilities

• Provide administrative and program support for the Deputy Chief of Staff and the Assistant Vice President for Future Planning, which may include scheduling meetings, creating agendas, presentations and project documentation as well as tracking committee or work group activities.
• Provides strategic program support and project management to develop and successfully execute complex cross-divisional campus-wide initiatives, and projects. This includes providing support involving presentation of management positions related to a wide variety of campus issues, which requires normal access to confidential information and management’s strategies on collective bargaining negotiations at CSU Long Beach.
• Responsible for the President's Ambassadors program including recruitment, outreach, selection of student participants and programming for their professional and personal leadership development at semi-monthly seminars.
• Assist in the implementation of the Leadership Fellows Program, including comprehensive logistics related to scheduling of meetings and activities, preparation of resources and materials, management of website, and facilitation of program technology.

Knowledge Skills and Abilities

The ideal candidate demonstrates sound judgment and discretion, maintains a high level of confidentiality and professionalism, and effectively manages multiple tasks in a fast-paced, sensitive environment. They are skilled in problem-solving and delegation in alignment with OTP guidelines, and work collaboratively across teams and University divisions. Strong oral and written communication skills enable them to interact effectively with a wide range of contacts, including dignitaries and external organizations. They possess thorough knowledge of English grammar and are proficient in Microsoft Office—especially Word, Excel, and calendaring systems—with additional tech skills preferred. The candidate also demonstrates competency in standard business math, including financial tracking and reconciliation.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

• Equivalent to a bachelor's degree in a related field and three years of related experience required.

• Thorough knowledge of and experience with CSULB campus community, auxiliaries and various student activity programs strongly preferred.

Physical Summary

• Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.

Department

Office of the President

Classification

Confidential Administrative Support II

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring range for this position is $4,464 - $10,689 per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,687 - $7,432 per month.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a regular position.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY                                                                    

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.