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About CSUF
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Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.
We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.
As a member of the Titan Community, you’ll have access to a wide range of campus resources and experiences—including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.
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Job Summary
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It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.
About the Position:
The Division of Human Resources and Inclusive Excellence (HRIE) is committed to the mission of meeting the needs of a multi-cultural, inclusive campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain high-quality faculty and staff. We seek an exceptional individual to join our Payroll Services team as the Payroll and Data Services Professional (Payroll Professional). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.
Under the general supervision of the Payroll and Data Services Director, the Payroll and Data Services Professional provide comprehensive administrative and technical support in designated functional areas, colleges, or departments. Key responsibilities include processing employee payroll transactions and conducting full-cycle audits to ensure accuracy and compliance. Interprets and applies Federal, State, CSU, and campus laws and/or policies related to payroll, employment, and data management. The Payroll and Data Services Professional as a resource for payroll, employment, and data-related inquiries, offers consultative services to employees and authorized vendors, such as CalPERS. Additionally, the Payroll and Data Services Professional reviews, processes, and inputs a wide range of payroll transactions—including status changes, leaves, and separations—into systems such as the State Controller's Office Personnel Information Management System (PIMS),Oracle PeopleSoft Human Capital Management (HCM), and Common Human Resources System (CHRS).
The Payroll and Data Services Professional provide expertise on various payroll, employment, and data-related topics, including leave accrual rates, loan forgiveness documentation, entitlements, service salary increase (SSI) eligibility, payroll and personnel transactions, pay docks, stipends, bonuses, and salary adjustments. Involves active collaboration with the campus community to review and refine university policies and procedures and/or practices impacting payroll and employment processes. The Payroll and Data Services Professional works closely with various HRIE departments, the CSU Fullerton community, other CSU campuses, the Chancellor's Office, the State Controller's Office (SCO), CalPERS, and other relevant entities. Contributes to the development, maintenance, and implementation of improvements for CSU Fullerton-specific and systemwide programs and initiatives. Additionally, the Payroll and Data Services Professional perform other duties as assigned to support the department and division objectives as well as the university’s mission.
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Essential Qualifications
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Equivalent to a bachelor’s degree in a related field and two years of relevant experience. Additional experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. An advanced degree in a related field may be substituted for the required experience on a year-for-year basis. Under general supervision, performs payroll activities at the university. Work is reviewed for soundness of technical judgment. Applies professional level knowledge of the payroll field. Ensures accurate and timely processing of payroll, maintains compliance with payroll laws and regulations, and provides support to university employees regarding payroll matters. Works independently on most day-to-day assignments with general supervision on new assignments or projects to ensure alignment with objectives. Handles multiple work priorities and is accountable for own work results. May provide lead work direction to less experienced administrative staff.
Working skills and knowledge of accounting, finance, business administration, and/or related roles. Working knowledge and understanding in the appropriate use of payroll principles, practices, and regulations, including tax withholding, benefits and retirement administration, and payroll compliance. Strong analytical and problem-solving skills, with the ability to identify and resolve complex payroll discrepancies. Knowledge of relevant laws, regulations, and compliance requirements related to payroll, including in-depth knowledge of payroll laws and regulations in the higher education industry. High level of integrity and ethical conduct in handling financial transactions and sensitive information. Ability to train others on new skills and procedures and provide lead work direction.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.
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Preferred Qualifications
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The ideal candidate will have experience processing payroll in a higher education or public sector environment, preferably within the CSU system. Possess knowledge of Federal and State payroll laws, regulations, and compliance requirements, including Fair Labor Standards Act (FLSA), tax withholding, and benefits deductions. Experience with payroll and/or employment systems and software, such as CHRS or PeopleSoft, is highly desirable.
Demonstrate accuracy and attention to detail in auditing, data entry, and recordkeeping, as well as experience creating and preparing reports, reconciling, and auditing payroll data and transactions. Strong organizational and time management skills are essential to meet deadlines in a high-volume environment. Ability to communicate effectively with employees, supervisors, and other departments regarding payroll questions and issues.
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Additional Information
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California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.
As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.
Multiple positions may be hired from this recruitment based on the strength of the applicant pool.
If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.
Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.
Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.
California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).
Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.
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