CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own personal goals and be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

Under general supervision, The Department Coordinator provides administrative support to the Chair, coordinates departmental operations including the Schedule of Classes and faculty processes, maintains confidential personnel files, and serves as the primary departmental communication contact, ensuring compliance with university policies.

• Coordinates departmental operations and procedures related to the Schedule of Classes, personnel, payroll, and Human Resources.
• Supports faculty hiring, search and screen processes, and the retention, tenure, and promotion (RTP) process.
• Coordinates departmental communications, manages and maintains calendars and meeting logistics.
• Leads and coordinates the work of student assistants.
• Serves as the first point of contact for department inquiries.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser:  https://mycsun.box.com/s/ya0pk8uvyk3incrp7x1mqxmumzhaxq43           

Qualifications

• Equivalent to five (5) years of full-time, progressively responsible administrative or technical office management experience in an administrative capacity exercising independent judgment and leading the work of others.
• Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two (2) years of the required experience.

Knowledge, Skills, & Abilities

• Independent judgment, knowledge of university systems (SOLAR SA, HR, Financials, and e-Travel), and proficiency in Microsoft Office applications.
• Comprehensive knowledge of administrative operations in an academic department, including coordination of scheduling, document management, and internal procedures.
• Ability to interpret and apply university, college, and departmental policies, ensuring adherence to institutional and compliance standards.
• Demonstrated skill in preparing, organizing, and maintaining accurate and confidential records, such as faculty evaluations, program review, and accreditation documentation.
• Strong written and verbal communication skills with the ability to serve as a liaison between the department and administrative units such as the Dean’s Office and Faculty Affairs.
• Ability to prioritize and coordinate multiple tasks while meeting strict deadlines in a dynamic environment.
• Skilled in supporting academic personnel processes, including temporary faculty hiring and evaluation coordination.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
• Classification: 1035 / Admin Support Coordinator/ Grade 2
• The anticipated HIRING RANGE: $4367 - $4821 per month, dependent upon qualifications and experience. The salary range for this classification is: $4367 - $6362 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• This is a Regular position with a one-year probationary period. 
• The individual hired for this role will physically work on-campus in Northridge. This is not a telecommute position. 

General Information

• Applications received through December 24, 2025, will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU. The selected candidate must pass a fingerprint clearance (LiveScan).
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.