CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion, as well as being an employer of choice. You will also have the opportunity to realize your own personal goals, be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun.

Major Duties

Under general supervision, the Firme Coding Administrative Support Coordinator is responsible for coordinating essential administrative and programmatic tasks supporting curriculum implementation, event logistics, mentorship coordination, data management, and community communications, ensuring operational excellence and participant success within the Firme Coding Initiative. Responsibilities include facilitating program orientations, managing schedules, preparing virtual and physical learning environments, coordinating mentorship activities, tracking participant progress, compiling detailed data reports, assisting with community engagement events, and maintaining clear and consistent communication channels among all program stakeholders.

• Organizes and conducts orientation sessions and assessments to tailor curriculum to individual needs.
• Tracks attendance, curriculum progress, and skill assessments across all program phases.
• Coordinates mentorship pairings, aligning fellows with mentors based on professional interests.
• Administratively supports program outreach through content creation, including digital storytelling and success stories.
• Performs general administrative tasks, such as filing, photocopying, and managing correspondence.
• Supports internal and external communications by preparing newsletters, reports, and promotional materials.
• Performs other duties as assigned.

*NOTE: To view the full position description, including all of the required qualifications, copy and paste this link into your browser:  https://mycsun.box.com/s/xybfxivzrvc29vqkaqsjmg8nx10ui2i1

Qualifications

• Equivalent to four (4) years of full-time, general office clerical and administrative support experience that has provided the applicant with the knowledge and abilities listed.
• Equivalent to full-time college or university education/vocational school training in a business or job-related field may be substituted for up to two (2) years of the required experience on a year-for-year basis.

Knowledge, Skills, & Abilities

• Knowledge of methods for organizing and facilitating program orientations, assessments, and instructional activities. Skill in preparing and coordinating virtual and physical learning spaces, ensuring instructional materials, technology, and resources are accessible and well-organized. Ability to support instructors and mentors in delivering workshops on digital literacy, critical thinking, and coding fundamentals, while maintaining adaptability for variable schedules, including occasional evenings, weekends, and local travel to program or partner locations.
• Knowledge of standard administrative procedures and communication practices used in program operations. Skill in coordinating schedules, maintaining calendars, arranging meetings, and producing routine correspondence, announcements, and internal communications. Ability to ensure timely distribution of program documents and materials and to apply effective organizational techniques that support smooth workflow, clear communication, and consistent delivery of program activities.
• Knowledge of data-tracking practices and record-management standards used to monitor participant progress and program outcomes. Skill in maintaining accurate digital and physical records, compiling data for reports, and documenting qualitative feedback to inform continuous improvement. Ability to generate evaluation summaries that support grant reporting, partnership proposals, and broader program assessment needs.
• Knowledge of mentorship frameworks and stakeholder engagement principles used to connect fellows with industry professionals. Skill in coordinating mentorship pairings, scheduling and documenting meetings, and supporting networking events. Ability to provide responsive communication, deliver routine guidance to mentors and fellows, and ensure logistical and relational support that strengthens mentorship participation and program engagement.

Pay, Benefits, & Work Schedule

• Classification: 1035 / Administrative Support Coordinator / 1
• The anticipated HIRING RANGE: $23.35 - $ 24.29 per hour, dependent upon qualifications and experience. The salary range for this classification is: $23.35 - $ 34.02 per hour.
• HOURS: Part-Time; 15 hours per week; Variable schedule (may include evenings and weekends); involves off-site work and local travel; reliable transportation is essential.
• This is a Temporary position; end date to be determined.
• The position is currently hybrid ( up to 5 days remote); however, this is subject to change based on student and/or operational needs.

 General Information

• Applications received through December 30, 2025, will be considered in the initial review and review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Please note: California State University, Northridge (CSUN) is not currently sponsoring staff or management positions for H-1B employment visas. Applicants must be authorized to work for any employer in the United States.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on Age, Disability (physical or mental), Gender, Gender Identity (including Nonbinary or Transgender), Gender Expression, Genetic Information, Marital Status, Medical Condition, Nationality, Pregnancy or related conditions, Race or Ethnicity (including color, caste, or ancestry), Religion or Religious Creed, Sex (including Sex Stereotyping or Sex Characteristics), Sexual Orientation, and Veteran or Military Status. Our nondiscrimination policy is outlined in the Interim CSU Nondiscrimination Policy. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Talent Acquisition at 818-677-2101.