Application Process

This position is open until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, May 1st. 

Please review the position description listed above for full scope of responsibilities and qualifications.

Job Summary

Under direct supervision of the Assistant Vice President for Advancement Operations, with additional work direction by the Database and Research Analytics Analyst, the Gift and Constituent Records Specialist performs varied administrative, technical, and analytical duties in support of the day-to-day operations of University Development programs within Advancement. The incumbent serves as a liaison and resource for faculty, staff, departments, and community pertaining to gift processing and data support and maintenance. The incumbent is responsible for completing work assignments, projects, and meeting established deadlines. Assignments require handling of multiple work priorities and accountability for own work results. Contacts involve interaction with all levels inside and outside the university, and may include dealing with sensitive and confidential information.

Key Qualifications

This position requires an equivalent to a bachelor's degree in a related field. Relevant education and/or experience which demonstrates acquired and successfully applied knowledge and abilities shown above may be substituted for the required education on a year-for-year basis. This position requires the ability to provide a high-level of customer service to various internal and external audiences. Proficiency using computers, Microsoft Office products (Word, Excel, PowerPoint) and database software preferred. Knowledge of Google Suite and PeopleSoft preferred. Must possess an excellent foundation of English grammar, spelling, and punctuation. Experience or working knowledge with Raiser's Edge NXT, Peoplesoft CFS, or similar related databases preferred.

Salary and Benefits

This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment will not exceed Step 3, $4,933 a month. The CSU Classification Step Range for this position is $4,799 - $6,992 per month (step 1 - step 20).

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer.

A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.

Supplemental Information

About Sonoma State University: 

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. 

Equal Opportunity & Mandated Reporting:

The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Employment Eligibility & Conditions: 

CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Education Code 89521 - Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for a minimum of 14 calendar days.

Application Process & Accommodations:

For questions related to the application process, please reach out to hr@sonoma.edu. The ADA Coordinator is also available (hraccommodations@sonoma.edu) to assist individuals with disabilities in need of accommodation during the hiring process.

Annual Reports & Safety Information:

Sonoma State University's Annual Security Report (https://clery.sonoma.edu/annual-security-report) includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu.

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/compliance-data/2024-campus-housing-fire-safety-report. The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu.