Job Title

Assistant to the Dean

Classification

Administrative Analyst/Specialist-Exempt I

AutoReqId

544991

Department

Dean’s Office, College of Communications

Division

College of Communications

Salary Range

Classification Range $4,598 - $8,318 per month

(Hiring range depending on qualifications, not anticipated to exceed $4,598 - $6,126 per month)

Appointment Type

Ongoing

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

The College of Communication is committed to advancing a democratic society by preparing students to perform in a variety of communication professions. We seek an exceptional individual to join our team as the Assistant to the Dean (Administrative Analyst/Specialist-Exempt I). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Reporting to the Dean, the Assistant to the Dean offers high-level administrative, strategic, analytical, operational and programmatic support to the College of Communications’ leadership team and staff, including the Dean, the Dean's Office, college-based centers and institutes, the Student Success Center, Titan Communications, and the Departments of Communications (COMM), Human Communication Studies (HCOM), Cinema and Television Arts (CTVA), and Communication Sciences and Disorders (COMD). This role also provides high-level strategic support to various signature programs within these units, which are funded by both internal and external sources. Other duties as assigned.

Essential Qualifications

Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices or programs plus two years of related experience.

Working knowledge of and the ability to apply standard theories, principles, practices, and techniques applicable to the program or administrative specialty to develop conclusions and make recommendations. Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program or administrative specialty. Working knowledge of operational and fiscal analysis and techniques. Ability to take initiative and plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.  Skilled in research, development, and evaluation of policies and programs. Ability to collect, evaluate, and interpret data to develop sound conclusions and make appropriate recommendations. Expertise investigating and analyzing problems with broad administrative impact and implications. Ability to anticipate problems and address them proactively. Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form. Ability to train others on new skills and procedures and provide lead work direction.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

10+ years of progressively responsible experience at Cal State Fullerton (CSUF), with a background in the Division of Academic Affairs. Successful experience as an Administrative Support Coordinator and/or Administrative Analyst at CSUF in multiple academic units. Experience working in the College of Communications. Extensive experience in evaluating, developing, or enhancing CSUF policies, procedures, or programs. Demonstrated experience leading an office that values belonging, mutual respect, attention to detail, and exceptional customer service. Excellent interpersonal skills with the ability to collaborate across units and divisions. Proven ability to manage multiple priorities with a customer-service orientation. Demonstrated effectiveness in working with administrators, faculty, staff, and students with a high degree of integrity. Experience in planning and coordinating events and meetings. Experience in coordinating communications and engagement with external partners, including alumni, donors, and academic and professional community members. Experience coordinating and/or managing budgets, travel, procurement, facilities, and scheduling. Experience working with student programs, including those funded by Instructional Related Activities (IRA) funds. Experience mentoring staff and student assistants.

License/Certifications

A valid California driver's license.

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).

Hiring Preference

On-Campus CSUEU Employees