Job Title

Associate Director, Contracts and Procurement

Classification

Administrator II

AutoReqId

549310

Department

Contracts and Procurement

Division

Vice President, Administration and Finance

Salary Range

Classification Range $5,053 - $16,221 per month

(Hiring range depending on qualifications, not anticipated to exceed $9,167 - $10,833 per month)

Appointment Type

At-Will

Time Base

Full Time

Work Schedule

Monday – Friday, 8:00 AM – 5:00 PM

About CSUF

Standing on 241 acres in the heart of Southern California, the University was founded in 1957 and has grown into a population of over 40,000 students. As Titans, we believe that diverse perspectives deepen our understanding. We are committed to giving students the support they need to graduate, while responding to California’s revolving work force needs. At Cal State Fullerton we strive for continual improvement of students, staff, faculty, and administrators through orientations, training programs, and professional development opportunities. As part of the Titan Community, you have access to many campus facilities and services including but not limited to the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden at Cal State Fullerton, cultural events and performances in the Clayes Performing Arts Center, Cal State Fullerton Athletics sports events, Titan Recreation Center, and the Employee Wellness Program.

Job Summary

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.  

About the Position: 

The Contracts and Procurement department provides the campus community with cost efficient and effective handling of acquisitions and contracting needs in accordance with State laws and CSU policies. We seek an exceptional individual to join our team as the Associate Director, Contracts and Procurement (Administrator II). The ideal candidate in this role should have a positive attitude, an active, energetic mind, and a leadership style that is characterized by highly ethical practices and a commitment to diversity, openness, flexibility, integrity, and kindness.

Reporting to the Director of Contracts and Procurement, the Associate Director manages contracts and procurement expenditures for construction, equipment, supplies and services. Applying professional knowledge and expertise, the Associate Director ensures comprehensive purchasing and contract support to the campus community by leading and directing the activities of the department.

The Associate Director will provide leadership, oversight, and manage staff development to a group of diverse employees and student assistants. Promotes an inclusive environment of teamwork and will lead the team to ensure diversity, equity, and inclusion is incorporated in department operations, programs and services. Also promotes professionalism within the organization and when interacting with campus community, external suppliers and business partners.

The Associate Director will represent the Contracts and Procurement Team at campus events and provide excellent customer service to support the needs of the campus community. As a member of the Contracts and Procurement Team, the Associate Director supports efforts in promoting an environment of teamwork and will contribute towards department goals in operations, programs, and services. Other duties as assigned.

Inclusive Leadership Statement

Inclusive Leadership Statement is required below, please be sure to address the following as a minimum. Please add additional information as you see necessary and applicable:

• What does inclusive leadership mean to you.

• A description of your experiences working with individuals with a different perspective.

• A description of how issues of inclusivity have impacted you personally or professionally.

Essential Qualifications

Bachelor’s degree from an accredited college or university in Finance or related field, or a combination of education and experience in Procurement and/or Finance to perform the required functions of the position.  Knowledge or familiarity with integrated financial accounting systems, such as PeopleSoft or Oracle. Knowledge of accounts payable processes, travel, and procurement policies and procedures. Ability to effectively use integrated accounting systems and Microsoft Office suite. Minimum of three years of experience in a public purchasing or contracting operations in a management level position. Comprehensive knowledge of contracting, public works, and managing multi-million-dollar agreements. Demonstrated experience negotiating and bidding complex contracts, leases, and agreements for goods and services. The ability to independently interpret policies and a wide variety of complex rules and regulations. Ability to evaluate processes using sound business judgment to recommend measures for improving business operations. Integrate procurement processes with Information Technology (IT) solutions to automate purchasing functions into standard business practices. Familiarity with accounts payable, shipping and receiving, and procurement card (p-card) operations.

Leadership skills with the ability to lead a team and promote diversity, equity, and inclusion in department operations, programs and services. Ability to plan, organize, and provide direction for a large scale, high volume public contracting program. Experience in applying supervisory principles and practices. Ability to evaluate and interpret a variety of specifications, proposals, contracts, and bids for adherence to appropriate technical, legal, and functional requirements as well as assess risk and liability involved.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.  

Preferred Qualifications

Master’s degree from an accredited college or university. CSU experience in Procurement operations. Minimum of six years of experience in public Procurement operations. Procurement professional certification such as Certified Professional Public Buyer (CPPB) or Certified Professional in Supply Management (CPSM).

Special Working Conditions

Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

Additional Information

California State University, Fullerton celebrates all forms of diversity and is deeply committed to fostering an inclusive environment where students, staff, administrators, and faculty thrive. Individuals interested in advancing the University’s strategic goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

The scope of responsibilities for this position includes the making or participating in the making of decisions that may have a material financial benefit on the incumbent. Therefore, you will be required to file an initial “Conflict of Interest Form 700: Statement of Economic Interests” within thirty (30) days from date of hire and on an annual basis; and complete the CSU sponsored ethics on-line training within thirty (30) days of appointment, and at least once during each consecutive period of two calendar years following the appointment.

The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

This position is designated as a Campus Security Authority (CSA) position under the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. CSAs are responsible for reporting allegations of Clery Act Crimes reported to them or that they witness. CSA training is required.

Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.  

Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration. 

California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas).