Assistant Director, Housing Facilities

Apply now Job no: 514660
Work type: Management (MPP)
Location: Long Beach
Categories: MPP, At-Will, Custodial/Facilities, Full Time

Another Source is assisting Cal State Long Beach in this search. Application materials should be submitted through Another Source's candidate portal: APPLY NOW.

Job Summary

The Assistant Director, Housing Facilities independently determines schedules, work assignments, safety program, and scope of projects. The incumbent manages the Housing and Residential Life facility operations including maintenance. 

In conjunction with the Director, the incumbent plans, staffs, directs, controls, and manages daily operations including construction, routine, preventative, and alteration projects, facility improvements, and assist with maintain the infrastructures of the HRL facilities.

The Assistant Director oversees most facilities projects, establishes, and maintains a preventative maintenance program, emergency repair services, and building refurbishment. Provides general supervision of a multi-skilled facilities (journeys, facilities mechanics & workers, et. al.) and custodial staff in the absence of the Director, Housing Facilities. Assists with preparation and management of facilities budget.  

Knowledge Skills and Abilities

Ability to supervise a diverse work force. Skill in managing all administrative and technical aspects of construction and alteration projects in a housing and residential life environment. Working knowledge of all phases of repair, construction and alteration work performed by skilled trades and custodial personnel to include knowledge of methods, tools, equipment, and materials of the construction trades and custodial services in general to organize work, evaluate progress, ensure craft and custodial work assignments and meet stated standards. Skill in planning, staffing, monitoring, controlling, directing projects for quality control and accurate budgeting of various construction projects. Ability to oversee a construction project. Ability to read blueprints. Excellent organizational skills in order to maintain projects, names, dates, places, in an accurate manner.

General understanding of building maintenance trades. General understanding of building custodial and grounds operations. Ability to exercise sound time management skills and control projects and work proactively to mitigate delays, legal confrontations, budget problems, and additional complications that may jeopardize project or HRL goals and objectives. Working knowledge of human resources management principles to coach, train, motivate, evaluate and discipline as needed. Demonstrated experience working in a union workforce environment. Ability to maintain equanimity in the face of resistance, indifference or hostility. Skill in writing concise, logical, and grammatically correct correspondence and analytical reports. Ability to communicate effectively on a one-to-one basis or in group setting to obtain information, explain policies, procedures, etc. Ability to manage, organize and demonstrate command of a complex and continuously changing array of information, dates, places and people in a systematic way in order to optimize efficiency and minimize duplication of effort in the process of completing projects.

Ability to manage, organize and demonstrate command of a complex and continuously changing array of information, dates, places and people in a systematic way in order to optimize efficiency and minimize duplication of effort in the process of completing projects. Skill in analyzing information, problems, situations, procedures, etc. to define the problem, identify relevant issues, and generate reasonable and appropriate alternatives. Skill in reading technical contracts reports and job specifications. Computer literate with knowledge of Microsoft Office Suite (e.g. Word, Excel, Outlook, Access, etc.) and Internet applications. Ability to learn and use resident management application (StarRez). Working knowledge of various hand tools and power tools related to various trades and custodial services. Working knowledge of building and fire codes including Occupational & Health Administration general safety rules, equipment, and clothing and California Administrative Codes include Titles 19, 22, and 24 when overseeing projects. Working knowledge of ADA requirements. Familiar with cleaning products, equipment and procedures. Ability to work on several projects at one time. Ability to communicate and work effectively with a wide variety of constituents.

Familiar with admittance systems, both key access and card key access. Ability to effectively establish and maintain cooperative working relationships peers, department and university personnel, and the public, and within a diverse, multi-cultural environment. Skill in mathematical calculations sufficient to prepare budgets, estimates, reports, and projects to monitor project costs. Ability to work under fluctuating workload conditions with frequent interruptions, distractions, and emergencies. Problem solving skills. Skill to prepare and monitor budgets.  Skill in crisis intervention.  Ability to work odd hours as needed when addressing trouble calls.

Ability to communicate with an ethnically and culturally diverse campus community.  Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures.  Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Required experience:

  • Minimum of 5 years Facilities Management experience required.
  • Equivalent to a bachelor's degree in a related field required.

Preferred experience:

  • Master’s degree preferred.
  • Minimum of 5 years Housing, Student Services, or other related university experience strongly preferred.
  • Minimum of 2 years of Custodial Services management experience strongly preferred.

License and Certification

Valid California driver’s license required to operate a University vehicle.

Department

Housing, Residential Life & Auxiliaries

Compensation

Commensurate with qualifications and experience.

Classification

Administrator I

Benefits

This is a management level position with an attractive benefits package, which includes a vacation accrual rate of 16 hours per month, and excellent choice of medical, dental, and vision insurance, long term disability coverage, life insurance, educational fee waiver, and retirement benefits.

Application Procedures

Another Source is assisting Cal State Long Beach in this search. Application materials should be submitted through Another Source's candidate portal: APPLY NOW.

Additional Information

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu. 

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Equal Employment Statement

CSULB is committed to creating a community in which a diverse population can learn, live, and work in an atmosphere of tolerance, civility and respect for the rights and sensibilities of each individual, without regard to race or ethnicity (including color or ancestry), nationality, religion or religious creed, gender (or sex), gender identity (including transgender), gender expression, sexual orientation, marital status,  disability, medical condition, genetic information, age, veteran or military status. CSULB is an Equal Opportunity Employer.

To view the University's Annual Campus Crime Report go to: http://daf.csulb.edu/offices/ppfm/police/statistics/index.html. Copies of the report are available upon request. To request a copy, contact the University Police Department at (562) 985-4101.

Conflict of Interest

The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter.

 

 

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Applications close: Pacific Daylight Time

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