Job Summary
The Event Coordinator is responsible for planning, organizing, and executing a variety of events within the serene and beautiful garden setting. This role involves sales, event planning, and clerical duties to ensure the smooth operation and success of each event. The ideal candidate is detail-oriented, customer-focused, and possesses excellent organizational and communication skills.
Key Responsibilities
- Event Coordination and Planning - Coordinate all aspects of event planning, including layout, timeline, and logistics.
- Recruiting and Closing Prospective Clients - Collaborate with clients to understand their event vision, objectives, and requirements. Respond to incoming rental inquiries by email and phone.
- Event Scheduling and Administrative Tasks - Utilize University EMS Event Management System to schedule event spaces. Obtain approvals needed for exceptions, special requirements, or parking needs.
- Vendor Relations - Negotiate basic terms of vendor agreements.
Knowledge Skills and Abilities
Proven track record of meeting sales targets and delivering successful events. Excellent communication and interpersonal skills. Strong organizational and time management abilities. Ability to work flexible hours, including evenings and weekends, as required by event schedules. Demonstrates a commitment to providing exceptional service and creating memorable experiences for clients. Ensures all aspects of event planning and execution are meticulously handled. Effectively addresses challenges and finds solutions to ensure event success. Works well with colleagues, vendors, and clients to achieve common goals. Adapts to changing circumstances and remains calm under pressure.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
• Bachelor’s degree in Event Management, Hospitality, Business, or a related field, or equivalent experience required.
• Minimum of 3 years of experience in event planning, sales, or a related role required, 5 years preferred.
Physical Summary
- Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.
Licenses / Certificates
Certified Meeting Planner (CMP) or a similar certification is preferred but not required.
Department
Burns Miller Japanese Garden
Classification
Administrative Analyst/Specialist - Exempt I
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
Hiring Range: The hiring range for this position is $4,598 - $6,458 per month commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,598 - $8,318 per month.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation, and sick leave, and 14 paid holidays each year.
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.