Job Summary
Under immediate supervision of the Senior Manager, Payroll Services, this position follows general instructions and well-defined procedures and practices to perform standardized payroll and personnel transactions for specific actions, categories of employee or campus departments.
Key Responsibilities
- Personnel/Payroll Information Management System (PIMS) payroll process for salaried and hourly employees - Processes and completes payroll/personnel documents using the PIMS computerized information database payroll system that contains official personnel, payroll, and retirement information for employees of the California State University (CSU).
- Customer service to assist employees and departments - Tactfully and clearly explain basic procedures and policies to individuals and departments who have minimal knowledge of payroll and personnel related processes and procedures.
- File maintenance - Files transactions according to the department's filing system. Back up counter during peak periods or as requested.
- Payroll accounts receivables (AR) tracking - Assures employee due process occurs whenever overpayments result in an AR account receivable to be established against an employee. This is most appropriate accomplished in a written form.
Knowledge Skills and Abilities
Adequate, transferable, and related experience with HR, Payroll, financial or related administrative responsibilities. Ability to take direction, assimilate information and learn all the responsibilities of the position. Ability to select, understand and consistently apply policies procedures according to, directives or CSU guidelines. Ability to accurately enter data with zero errors into a computer database. Ability to learn the PJMS and PeopleSoft HR systems as used by CSULB Payroll Services. Ability to review detailed numerical records or transactions in order to identify, trace and correct processing errors and take appropriate action to remedy problems. Ability to work with detailed information and meet deadlines. Ability to work under pressure with constant interruptions. Must be able to perform complex arithmetic computations. Excellent communication skills with the public required. Knowledge of general office procedures and practices.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
Equivalent to one year of experience in preparing and processing payroll/personnel documents required.
Physical Summary
- Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
Department
Human Resources Service Group
Classification
Payroll Technician I
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,680 - $5,961 per month.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.