Job Summary
Under the leadership of the Assistant Vice President, Administrative Services, the position serves as a resource for all university and non-university sponsored special events.
The incumbent participates in the Event Services Office daily operations, which supports all campus events. Assist with event management for Event Services venues, including but not limited to university classrooms and outside space. Assist in the implementation and documentation of policies/procedures related to events that will help university constituents in scheduling, booking, delivering, billing, and calendaring for university events.
Key Responsibilities
- Multi Venue/Outdoor Space/Other Event Services Venues Scheduling Events - Facilitates the use of campus facilities including scheduling, floor plan arrangements, meeting rooms, audio/visual, fees/contracts, support provider requirements etc. for on and off campus clientele. Coordinate with campus support providers for use of facilities including Risk, Parking, Student Life and Development, Facilities Management, Academic Scheduling, Public Relations etc.
- Event Services - Collaborate with other University offices to assure smooth event operations. Documents policies and procedures for Event Services. Advises Events Services' users of proper procedural guidelines pertaining to use of university facilities, e.g. Youth Activities
- Events System Administration - Works directly with campus constituents to ensure master calendar is accurate and complete; creates processes to support calendar population. Assists users with learning the Event System and provides training materials.
Knowledge Skills and Abilities
Effective written and verbal communication skills. Ability to meet deadlines and balance multiple competing priorities. Ability to identify and solve standard problems and refer more complex problems to appropriate staff. Ability to manage detailed information. Ability to work with a wide variety of individuals and groups and provide outstanding service. Ability to handle multiple, changing priorities and proactively resolve complex problems as they arise. Ability to think creatively and adapt to evolving client situations and needs.
Maintains strict confidentiality and ability to handle potentially sensitive situations. Exceptional organizational skills. Proven ability to multi-task with strong ability to plan, prioritize and manage complex projects and meet deadlines wider aggressive time constraints. Interacts with students, staff, and clientele with the greatest degree of professionalism: and personal integrity. Excellent communication skills and the ability to form and maintain positive relationships, support a culture of mutual respect, and effectively collaborate with all levels of the organization. Ability to work effectively with a diverse population and value the principles of consultative shared governance.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
• Equivalent to three years of administrative support experience required.
• Bachelor's degree preferred.
Physical Summary
- Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.
Department
Event Services
Classification
Administrative Support Assistant II
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,680 - $5,417 per month.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position for 2 years with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.