Job Summary
Under the general direction of the Director of Academic Employee and Labor Relations, The Coordinator, Employee and Labor Relations, and Faculty Affairs, provides support to the Employee and Labor Relations Department, and to the Faculty Affairs team.
Key Responsibilities
- Responsible for managing, maintaining, and ensuring the accuracy of the personnel files for Unit 3 (faculty). Responds and coordinates requests for personnel file review.
- Responsible for grievance data management for Unit 3 (faculty) and Unit 11 employees. Provides relevant grievant information to union, faculty, and management. Manages the grievance database to ensure information/documents are entered and uploaded in a timely manner.
- Serves as the point person for coordination and completion of Background Checks and Live Scan requests for Unit 3 (faculty) and Unit 11 employees. Reports flagged/anomalies to Academic Employee and Labor Relations.
- Provides assistance and support for Personal and Professional Leaves. Responsibilities include receiving, reviewing and responding to Leaves request.
- Responsible for researching, gathering, analyzing and preparing reports for personnel information upon request from Faculty Affairs team. Serves as point person for Employment Verification requests and preparing Employment Verification letters.
- This position provides administrative support to the Director, Employee and Labor Relations, and Faculty Affairs staff. Responsibilities include scheduling meetings, taking notes, transcribing meeting notes. Assist Faculty Affairs teams with events/functions. Attends event/functions to provide support as needed.
Knowledge Skills and Abilities
Possesses strong knowledge of HR fundamentals and experience handling sensitive information. Familiar with student employment policies and analytical processes. Proficient in database use, with excellent interpersonal and communication skills. Highly organized, detail-oriented, and capable of managing multiple projects under tight deadlines. Demonstrates initiative, sound judgment, and the ability to work independently to achieve results.
Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
• Equivalent to three years of related experience required.
• Bachelor's degree or equivalent education and experience in related field is preferred.
• Experience with PeopleSoft HR and using Microsoft Office proficiently preferred.
Physical Summary
- Light work - Job involves some lifting of medium weight objects (10-20 pounds) and/or 10% - 20% of the job involves standing or walking.
Department
Employee Relations
Classification
Confidential Office Support II
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
Hiring Range: The hiring range for this position is $3,661 - $4,300 per month commensurate with candidate's education, experience, skills, and training.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,661 - $6,385 per month.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 Revised July 21, 2017 as a condition of employment.
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.