Job Summary
Under the supervision of HR Services Manager, the Talent Operations Coordinator ensures the smooth execution of human resources functions within the Division of University Relations & Development by coordinating processes related to position management, recruitment, onboarding and offboarding, payroll, timekeeping, and compliance. This role serves as a key point of contact for division staff, providing operational support and ensuring HR procedures are completed accurately, efficiently, and in alignment with university policies and timelines.
Key Responsibilities
- Recruitment, Onboarding, and Offboarding Support: Support the full employee lifecycle by assisting with recruitment, onboarding, and separation processes. Use campus systems to streamline hiring, prepare new hire paperwork, and guide staff through transitions.
- Payroll & Timekeeping: Coordinate and process monthly payroll for division employees, ensuring accuracy and timeliness. Serve as a key contact for payroll inquiries and manage reports related to vacation accrual and deadlines.
- Position Management & Compliance: Provide position data to support strategic staffing and ensure compliance with campus policies. Collaborate with leadership to process routine HR processes, conduct audits, and maintain accurate personnel records.
- Administrative Operations & Records Management: Maintain organized department records and provide general administrative support.
Knowledge Skills and Abilities
Strong attention to detail and accuracy when preparing payroll forms, auditing leave balances, and maintaining HR records to ensure data integrity and compliance. Excellent organizational and time management skills to handle multiple priorities, such as recruitment tracking, onboarding logistics, and payroll deadlines. Excellent written and verbal communication skills to interact effectively with candidates, employees, hiring managers, and cross-functional partners. Proven ability to use HR systems and digital tools (e.g., PeopleSoft, CS Link, SSO, DocuSign, Microsoft Teams) to process transactions, manage data, and support HR workflows. Strong ability to handle confidential information with discretion while managing sensitive data related to payroll, employee records, and personnel actions. Familiarity with payroll coordination and reporting systems to support payroll processing, audit reports, and vacation tracking.
Strong problem-solving skills and adaptability to respond to shifting priorities, troubleshoot issues, and contribute to HR operations and special projects. Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."
Education and Experience
- Equivalent to five years of related administrative support experience required.
- Bachelor's degree in a related field preferred.
Physical Summary
Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
Department
University Relations & Development
Classification
Administrative Support Coordinator II
CSUEU: Effective 10/1/2025, a new salary step structure and job classifications will be implemented under the CSU-CSUEU Agreement. Job duties will remain unchanged; however, this position may be assigned to a new classification with an updated salary range. Employees will be notified of any changes. For more information, please visit the CSUEU FAQ on Job Classifications and Steps Implementation.
Compensation
Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.
CSU Classification Salary Range: The CSU Classification Salary Range for this position is $4,058 - $6,653 per month.
Time Base
1.0 time-base, 40 hours per week.
Duration of Appointment
This is a temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.
Benefits
Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.
Application Procedures
Click Apply Now to complete the CSULB Online Employment Application.
PLEASE FILL OUT THE APPLICATION COMPLETELY
It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.
Additional Information
A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.
CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).
California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.
Equal Employment Statement
Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Accommodations
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.
Out of State Employment Policy
California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.
As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.