Working Title: Human Resources Student Assistant
Classification Title: Student Assistant-FWS/ Non-FWS
Department Name: Human Resources/Reception
Time Base: Part-time
Hours to be Worked: Up to 20 hours per week
Supervisor's Name: Francesca Ruggeri
Pay Plan: Hourly
Bargaining Unit: Excluded (E99)
Employment Type: Temporary
Pay Level and Pay Rate:
- Level: I/II
- Hourly Rate: $16.00 - $16.50/hour
Application Deadline: Open until filled
Job Summary:
Will perform reception duties for administration building and support campus wide mail distribution. This includes greeting and assisting visitors, answering phones, distributing department mail, posting outgoing mail, and generally assisting in various projects and tasks within HR. This position will also allow a student to gain knowledge and experience in Human Resources.
About the California State University Maritime Academy:
Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.
Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.
Job Duties (Level I):
- Provide front desk reception services for Human Resources. Direct staff/faculty/students/visitors to appropriate HR team member.
- Answering phones, transferring calls, and checking voicemail/reception email messages daily.
- Filing and/or shredding materials
- Photocopying/sorting/collating materials
- Updating the HR website
- Auditing and scanning of files.
- Distributing outgoing and incoming mail from multiple shipping services to the appropriate department/personnel
- Basic typing and data entry
- Processing incoming/outgoing mail and faxes.
- Other duties as assigned.
Required Qualifications:
- Typing and keyboarding skills and the ability to use standard office equipment.
- Ability to use standard word processing and data collection computer programs, specifically Microsoft Office Suite programs (Outlook, Word, Excel, Google Docs etc.)
- Strong organizational skills
- Punctuality
- Attention to detail
- Ability to maintain confidentiality
- Personable and friendly demeanor
- Ability to navigate and update websites
Preferred Qualifications:
- Knowledge of Visio and Canva
Background Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.
Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146.
Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume.
Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.