Working Title: Ship Logistics and Materials Coordinator
Classification Title: Administrative Analyst/Specialist Non-Exempt
Department Name: Training Ship Golden Bear
Time Base: Full-time
Pay Plan: 12 month
Bargaining Unit: 9 (CSUEU)
Employment Type: Probationary/Permanent
Salary Range:
- Hiring salary is budgeted/anticipated at $4,800 - $5,500 per month commensurate with education and experience
- CSU Salary Range: $3,568 - $6,058 per month.
Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information.
Application Deadline: Open until filled. A review of applications will begin Thursday, February 1, 2024 and the review period may end at any time thereafter.
Position Summary:
This position provides logistics support in record keeping and inventory management of spare parts, supplies and technical documents to the Chief Engineer and First Engineer as well as other ships officers, faculty and staff in all areas of shipboard activity. The position also provides administrative support to the Chief Engineer and Waterfront staff as required. Reconciliation of credit card purchases monthly.
Ability to work with cadets of varying skills and ability and provide them with tools and parts that are needed to complete their duties.
Maintain inventory in vessels storeroom of government furnished equipment and consumable items. Maintain procurement records from initial requisition through delivery and purchase order close out. Maintain and update equipment manuals and technical drawings. Maintain up to date familiarity with Nautical Systems Enterprise (NSE) software, government property management, and MARAD’s financial tracking and recordkeeping. Responsible for coordination and execution of federal materials audit with MARAD.
About the California State University Maritime Academy:
Established in 1929, California State University Maritime Academy, a campus of the California State University, is the only degree-granting maritime academy on the West Coast. Located on the scenic Vallejo waterfront, the campus serves a student population of approximately 1000 undergraduates and 50 graduate students.
Cal Maritime offers seven baccalaureate degrees in Business Administration, Global Studies and Maritime Affairs, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, coast guard, and naval reserve officers. Cal Maritime also offers a Master of Science in Transportation and Engineering Management degree, as well as a number of extended learning programs and courses.
Major Responsibilities:
- Maintain the inventory, inventory records, maintenance and repair records, ship’s supplies, state supplies and controlled equipment. Maintain inventory in vessels storeroom of government furnished equipment and consumable items. Maintain procurement records from initial requisition through delivery and purchase order close out. Maintain and update equipment manuals and technical drawings.
- Prepare and process all logistics requisition for equipment, parts and supplies for the training ship and provide support to the waterfront requisitioning and records.
- Provide administrative support to the Chief Engineer, ship and waterfront under Chief Engineer’s direction.
- Control inventory, maintain and issue tools on vessel. Maintain inventory of consumable items on board the ship. Supervise student workers in areas of responsibility as required. Assist the Chief Engineer, Captain, Licensed Engineering officers, and Chief Mate as required in other shipboard activities. Reconciliation of monthly credit card charges through Peoplesoft. Researching parts needed as requested by ship's crew.
Required Qualifications:
- Equivalent to a Bachelor’s degree and/or two years equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices or programs.
- A minimum of two years’ experience in logistics administration and parts procurement on a training or similar type vessel or equivalent position in manufacturing or repair facility requiring similar skills.
- Ability to obtain and maintain a Merchant Mariner Credential (MMC).
- Ability to obtain and maintain Transportation Worker Identification Card (TWIC).
- Ability to obtain and maintain a valid U.S. Passport
- Thorough knowledge of methods, materials, tools and equipment used in parts and equipment identification, location and procurement. Ability to work with various computerized databases and search engines for access to information on system and materials.
- General knowledge of the tools, materials, and methods used in shipboard maintenance and repair.
- Working knowledge of vessel nomenclature, procedures and operations.
- Skills in categorizing, controlling and keeping accurate records of parts and consumable usage, changes to tech manuals, and drawing inventory.
- Ability to compile, write, and present reports related to program or administrative specialty.
- Working knowledge of Microsoft Office Suite programs including Word, Excel, PowerPoint, Outlook calendar and email.
- Ability to work well with and provide support to staff involved in maintenance activities and ability to establish and maintain effective communication and cooperative working relationships within a diverse multi-cultural environment.
- Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
- Ability to solve practical problems and deal with a variety of variables in situations where limited standardization exists.
- Good written, verbal and interpersonal skills required; ability to interact with all levels of staff and students.
- Ability to organize and plan work and projects including handling multiple priorities.
- Ability to make independent decisions and exercise sound judgment.
- Remain flexible to changing priorities and working hours.
- Working knowledge of general practices, program and /or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget and policies and procedures.
- Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit and/or administrative specialty.
- Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
- Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
Special Conditions:
Will be required to participate in the academy’s annual training cruise of approximately 65 days as a condition of employment. Required to work a variety of shifts that may include working days, evenings, weekends and/or holidays. Required to pass an annual pre-cruise physical and drug screening for participation in the training cruise.
Physical, Mental and Environmental Conditions:
- Up to 40% of the activities involve sitting, standing, squatting, kneeling or walking; involves lifting heavy weight objects limited to 50 pounds; may involve pushing and pulling objects within the weight limits.
- Work is performed on the training ship sometimes in cramped locations and in varying temperatures (excess heat, cold, dampness and/or dry atmospheric conditions). Mariners should be capable of living and working in cramped spaces on a rolling vessel, maintaining balance on a moving deck, rapidly donning and immersion suit, stepping over doorsills of 24 inches in height. Opening and closing watertight doors that may weigh up to 50 pounds. Pulling heavy objects of to 50 pounds in weight, distances of up to 400 feet, climbing steep stairs or vertical ladders without assistance. Participating in firefighting and lifesaving efforts. Extended workdays are common.
- Must be capable of driving state or rented vehicles for delivery and pick-up of supplies and parts from MARAD warehouse while on campus. Shop for supplies while in Port.
Background Check: Satisfactory completion of a background check (including a criminal records check, DMV records check, and fingerprinting) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.
Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix
EEO Statement: Cal Maritime is an Equal Opportunity, Affirmative Action Employer. The university subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, covered veteran status, or any other protected status. Reasonable Accommodations will be provided to applicants with qualifying disabilities who self-disclose by contacting the Benefits Coordinator at (707) 654-1146.
Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume.
Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.