Classification: Administrative Analyst/Specialist Exempt III
Hours: Full-time / 40 hours per week
Anticipated Hiring Salary Range: $7,197-$8,397*
CSU Salary Schedule
*CSUMB provides pay scales representing its good faith estimate of what the university reasonably expects to pay for this position. The pay offered to a selected candidate will be determined on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, and CSU systemwide pay for comparable jobs.
Priority Screening Date: June 11, 2023
Recruitment Status: Open Until Filled
Powered by an inspiring Founding Vision Statement, California State University, Monterey Bay (CSUMB) is a mid-sized comprehensive baccalaureate and masters granting university whose staff and faculty help transform student lives with a focus on student success and engagement through experiential learning, service learning in its regional community, and the promotion of multicultural and global perspectives on and beyond campus. With a vibrant, diverse student body of over 7,400 students. CSUMB is both a Minority Serving Institution (MSI) and a Hispanic Serving Institution (HSI).
The university’s Strategic Plan prioritizes inclusive excellence through recruiting and investing in the development of a diverse body of faculty, staff, and administrators. CSUMB’s sustainability initiative is to be carbon neutral by 2030. The university’s faculty and staff, many of whom live in the East Campus housing development, appreciate living and working so close to the shores of the beautiful Monterey Bay. As one of the 23 campuses in the California State University (CSU) system, CSUMB offers excellent benefits, including access to below-market-rate campus housing and competitive salaries for faculty and staff.
Under the general supervision of Associate Director of Campus Planning, the Senior Campus Planner will support the Office of Campus Planning in leading, organizing, and overseeing all physical planning activities from program conception to construction completion for all facilities and real estate related projects initiated by the campus, its neighbors or partners. This position plays a key role in implementation of the campus Master Plan, preparation of the campus capital outlay program which prioritizes projects required for the build-out of the campus master plan, and planning for the land use and facilities needs of campus auxiliaries including University Corporation, Athletics, Transportation and Parking Services, and the Otter Student Union.
ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:
- Project Planning – Independently manages individual capital project scope development and schematic design by working closely with planning staff and stakeholders, including managing consultants producing technical studies. Ensures projects are designed to the highest standards achievable and are consistent with all campus plans, design standards, environmental requirements, sustainability commitments and has been reviewed by appropriate campus subject matter experts. This includes the preparation of Requests for Proposals and Qualifications from consultants; guidance for the work of consulting firms, participation in the design process, and coordination with the construction management team through the construction phase to maintain project scope consistency, including the timely filing of environmental documentation with Chancellor's Office staff and appropriate agencies.
- Auxiliary Planning – Leads planning and design of land use, facilities, and infrastructure needs for campus auxiliaries. Manages planning studies, committees, and data analysis for current and future projects. Works collaboratively with campus auxiliaries and other stakeholders who manage daily operations and maintenance for housing, transportation, parking, athletics, and student union functions.
- Capital Outlay Planning - Collaborates with staff and leadership to develop and maintain an effective and aggressive Capital Outlay Program to keep pace with the student enrollment pressures. Works with departmental staff and the campus community to develop a single source of prioritized and categorized projects for application to various funding sources, especially the Chancellor’s Office 5-Year Capital Improvement Program (CIP) submission. Supports development of an annual transparent CIP process by providing timelines, approvals and potential funding source strategies.
- Environmental Oversight - Leads environmental policy development and review related to the California Environmental Quality Act (CEQA), National Environmental Policy Act (NEPA, Comprehensive Environmental Response, Compensation and Liability Act (CERCLA), Ground Water and Munitions and Explosive of Concern (MEC) cleanup, compliance and public comment. Leads the preparation and implementation of environmental documents and their requirements for campus projects and plans. Provides background analysis and information, prepares correspondence, coordinates legal and Chancellor’s Office reviews and makes land use and environmental planning-related recommendations.
- Plans/Studies and Regional Planning - Oversees the preparation of plans and studies, including Master Plan updates, which also involves the preparation of related environmental documents and ensures planning consistency with sustainability goals and mitigation measures. Facilitates regular campus involvement in planning practices and charrettes. Coordinates and prepares responses to planning issues with surrounding communities and local agencies on General Plans, community planning, county and regional planning activities. Attends and facilitates agency, professional and citizen meetings to achieve problem solving, some of the meetings may be in the evening/weekends.
- Mapping, Documentation, and Database Management – Prepares and oversees preparation of maps and documentation for purposes of campus planning and construction. May assist other campus departments with GIS needs/functions. Manages documentation of land use entitlements, easements, and other real estate documentation related to campus parcels. Assists with data management for reporting to the Office of the Chancellor.
- Attend meetings across campus and collaborate with the surrounding jurisdictions in support of campus development, planning, operations and safety.
- May oversee work of lower level staff and student assistants.
- Perform other job-related duties and special projects as assigned.
KNOWLEDGE, SKILLS AND ABILITIES:
Extensive and in-depth knowledge of and ability to apply expertise in the advanced theories, principles, methods and practices associated with the functional specialty, program, and/or organizational unit, including applicable internal policies and procedures and pertinent laws and regulations. Laws and regulations are highly complex and require substantial judgment and discretion in interpreting and applying them to the specialty or program area.
Substantial and broad knowledge of public and private entities including their organizational and operating structures, internal systems, and functional areas, as well as the impact of critical external entities on an organization. Ability to integrate and apply this knowledge to anticipate problems and assess the impact of proposed solutions on various organizational areas.
Ability to interpret and integrate complex data and information to formulate appropriate courses of action which have broad and far reaching impact; understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations; effectively use applicable information systems and applications in analysis, research, and reporting activities and projects; effectively communicate with and influence high-level and diverse contacts inside and outside of the CSU system; effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives.
General knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs
Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Demonstrated knowledge of research, writing, administration and presenting reports. Demonstrated ability to establish and maintain excellent and effective working relationships within and outside the work group, and serve as a liaison for the organizational unit; representing the University at a variety of local and regional organizations and agency functions on campus planning related issues.
Extensive and in-depth knowledge and skill in general land use planning, facilities planning, creating/reviewing project designs, and overseeing contracts for both the design and construction phases of a project. Working knowledge of architectural services, design programming and project management.
Knowledge in project management including research and analytical methodologies. Ability to apply expertise in the advanced theories, principles, methods and practices of planning. Demonstrated experience with Local, State and Federal laws applicable to planning and environmental review, land use, housing, transportation and physical design.
Ability to interpret and integrate complex data and information. Ability to understand and analyze complex problems from a future-oriented and broad interactive perspective and readily develop proactive solutions that integrate strategic goals into tactical operations. Ability to effectively use applicable information systems and applications in analysis, research, and reporting activities and projects. Ability to effectively communicate with and influence high-level and diverse contacts inside and outside of the California State University (CSU) system. Ability to effectively use all communication methods and formats and to use expertise, as well as persuasion and negotiation skills, to build consensus to achieve short- and long-term goals and objectives.
Technical skill in creating and evaluating project designs, reading and interpreting specifications, data, drawings, surveys and studies. Excellent management, administrative, organizational and interpersonal skills with demonstrated experience in managing multiple complex projects and diverse teams. Good oral and written communication skills in all media. Team-oriented and collegial management style.
Ability to manage multiple priorities and meet established deadlines. Ability to relate facility condition reports to long- and short-term needs, particularly as related to utility infrastructure, deferred maintenance and support requirements. Ability to analyze and evaluate capital outlay requests for academic renewal and enhancements, utilities infrastructure and physical plant capacity, including review of construction cost estimates and schedules.
Bachelor’s or advanced degree in planning, transportation, geography, architecture, landscape architecture, engineering, social sciences, environmental studies or other related discipline with 5 years of progressively responsible experience in urban or facilities planning, design, or project management. Experience working on a college campus. Knowledge and experience with various computer software, including Geographic Information Systems and AutoCAD. American Institute of Certified Planners (AICP) certification and Leadership in Energy and Environmental Design (LEED) accredited professional credentials.
Training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Planning experience demonstrating the application of the methods, practices and procedures of facilities planning, capital project design and construction, fiscal management, budgetary preparation; or any combination of education and experience required to perform the essential duties and responsibilities and the Knowledge, Skills and Abilities listed above.
SPECIAL CONDITIONS OF EMPLOYMENT & POSITION DESIGNATIONS:
- All offers of employment are contingent upon the successful completion of a background check (including a criminal records check).
- The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
- This position will have a duty to report to the Campus Title IX Officer information pertaining to victims of sex discrimination, sexual harassment, sexual misconduct, dating/domestic violence, and stalking as required by CSU Executive Order 1095.
- This position has been designated as a sensitive position with responsibility or access/possession of building master or sub-master keys for building access
- Must possess and maintain a valid license to drive in the State of California, pass the Defensive Training Class, and be insurable under the University's liability coverage.
- May require occasional evenings and/or weekend work.
Office environment with standard equipment and tasks. The position requires working at a computer and desk for extended periods of time. May require travel between campus offices and off-campus locations.
The health and safety of our students, faculty, and staff remain our highest priority. While on campus, students, faculty, staff, and the community will be expected to follow all campus safety mandates.
CSUMB offers a premium benefit package that includes outstanding vacation, health, dental and vision plans; membership in the California Public Employees Retirement System (CalPERS); and 15 paid holidays a year. For more information, visit Employee Benefits Summary. As a perk, the University Corporation at CSU Monterey Bay provides access to affordable campus housing based on availability; visit Schoonover Employee Housing for more information.
For full consideration, applicants must complete the required online application prior to the priority screen date found at Careers at CSUMB. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned.
CSUMB is not a sponsoring agency for staff or management positions.
Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting Human Resources at (831) 582-3389 or firstname.lastname@example.org. All employees must be eligible for employment in the U.S.
CSUMB hires only individuals lawfully authorized to work in the United States and is an E-Verify employer. In compliance with federal crime awareness and campus security legislation, including the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics, you can view the notice of availability and access the Cal State University, Monterey Bay annual security and fire safety reports at https://csumb.edu/clery/asr-and-fsr-notices-availability/.
CSUMB is a smoke and tobacco-free campus.
AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER:
CSUMB is an Equal Opportunity Affirmative Action employer seeking to recruit and support a broadly diverse community of faculty and staff. We value and celebrate diversity in all its forms and strive to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion. We consider qualified applicants for employment for their anticipated contributions and without regard to race, color, religion, national origin, age, gender, gender identity or expression, sexual orientation, genetic information, medical condition, pregnancy, marital status, veteran status, or disability.