Duties and Responsibilities:
Under the direct supervision of the Executive Director of TRIO programs, the project Administrative Support Coordinator I provides overall office support/ management to meet the day to day needs of the Educational Talent Search (ETS) & Upward Bound (UB) programs. The ASCI will provide support to the Executive Director of TRIO programs, Associate Director of TRIO programs, and Advising Coordinators in maintaining the needs of all ETS & UB projects including the responsibility for organizing and maintaining participant records (i.e., physical files and student database) and files related to financial records, human resources, and program planning. Additionally, the ASCI will provide primary financial and administrative support for ETS & UB on matters of budget (i.e., payroll, personnel hiring, purchasing, travel, etc.), maintain program fiscal records and process all work orders (i.e., check requests, chargebacks, and purchase orders for signatures). The ASCI will assist with event coordination and management, as well as the maintenance of equipment, ordering of office supplies, preparing and processing mailers. Responsibilities include the supervision of project staff (i.e., student assistants, etc.), compliance with federal and institutional regulations and legislation, record keeping of fiscal and student data, and evaluation of project objectives and performance. Work collaboratively and effectively with program participants, parents, and staff of diverse backgrounds, as well as, departmental staff and budget analyst.
Equivalent to four years of full-time, general office clerical and administrative support experience that has provided the applicant with the knowledge and abilities listed;
Equivalent to full-time college or university education/vocational school training in business or job-related field may be substituted for up to two years of the required experience on a year for year basis. Ability to work some weekends and evenings. Bilingual English and Spanish Preferred.
Knowledge, Specialized Skills, and Abilities:
Thorough knowledge of correct English grammar, spelling, and punctuation; office methods, procedures, and practices; and university infrastructure, policies, and procedures. Working knowledge of budget policies and procedures.
Ability and specialized skills to: coordinate many different administrative duties; interpret and apply a variety of complex policies and procedures; set deadlines, priorities, and complete projects accordingly; draft and prepare memoranda and correspondence; keep moderately complex records and files; screen mail, telephone calls, and visitors; maintain confidential files; supervise the work of others; perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections; establish and maintain a cooperative working relationships; read and write a level appropriate to the duties of the position; and operate standard office equipment and software.
Pay, Benefits, & Work Schedule
This position is employed through The University Corporation (TUC).
Full Pay range: $20.22- $31.78
The anticipated hiring range: $20.22 - $24
Time Base: Full-Time
Benefits: Medical, Dental, Vision, 403 (b), Life, AD&D, Flex Spending
THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN.
How to Apply
Please complete the online application/resume upload submission process in order to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process.
Application Screening begins May 5th,2023 and will continue until the position is filled.
In order to be considered in the initial review, applications must be submitted prior to the date listed above.
Application submissions received after the application screening date will be reviewed at the discretion of the University.
For more detailed information on the application and hiring process, please view the link below:
Equal Employment Opportunity
The University Corporation is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at (818) 677-2077.