Type of Appointment: Full Time, At-Will
Job Classification: Administrator II
Anticipated Hiring Range: Up to $12,916 per month
Work Schedule: Monday - Friday 8:00am-5:00pm
THE DEPARTMENT:
This position is housed within the Division of Student Affairs (DSA) and reports to the Senior Associate Vice President, Equity & Belonging. The Division of Student Affairs champions the institution’s commitment to ensuring all members of the campus community has access to the resources and support needed to thrive. In performing the duties assigned to this position, the incumbent is expected to consistently demonstrate attitudes and behaviors that are in alignment with the institution’s mission, vision, values, and principles of community.
DUTIES AND RESPONSIBILITIES:
Strategic Visioning and Leadership
- Provide high-level advisement and strategic troubleshooting for the Senior Associate Vice President for Equity & Belonging (SAVP) and the Vice President for Student Affairs (VPSA); manage relevant expenditures from a variety of funding sources; and oversee special projects assigned by the SAVP and VPSA. Act on behalf of the SAVP in advancing a broad portfolio of institutional thriving initiatives.
- Foster meaningful partnerships with students, faculty, staff, and community stakeholders to strengthen cross-divisional collaboration and enhance the university’s capacity for inclusive excellence and institutional thriving.
- Handle highly sensitive and confidential information with the utmost discretion, professionalism, and integrity.
- Cultivate and sustain positive, trust-based relationships with campus partners, promoting shared ownership, transparency, and collective accountability for advancing institutional thriving.
- Provide regular communication to key stakeholders—including progress updates, performance metrics, insights on emerging trends, and identified challenges—to ensure campus-wide engagement and alignment.
Education and Capacity Building
- Partner with the SAVP to design, implement, and assess development programs, workshops, cultural celebrations, speaker series, and educational initiatives that deepen awareness, knowledge, and practical skills related to cultural and thought diversity, cultural humility, inclusive communication, facilitation, interpersonal effectiveness, and human-centered leadership.
- Conduct ongoing needs assessments to determine student, staff, and faculty educational capacity-building requirements related to institutional thriving. Develop measurable indicators to monitor growth, progress, and impact.
- Collaborate with units such as CAFÉ and EODA to align educational offerings, ensure strategic coherence, and avoid duplication of efforts.
- Lead the Advancing Racial Justice and Cultural Humility Learning Series for staff and MPPs—an approved University Badge—ensuring curricular rigor and transformative learning experiences.
- Develop and oversee an institutional thriving "train-the-trainer" program (University Badge Opportunity) designed to expand internal capacity for delivering high-quality workshops and trainings.
- Engage subject matter experts, guest speakers, and professional facilitators to enhance the relevance, depth, and quality of staff and faculty development offerings.
- Evaluate the effectiveness of all trainings and workshops through assessments, participant feedback, and data analysis, integrating insights to refine and strengthen future programming.
Employee Coaching and Consultations
- Administer the Intercultural Development Inventory (IDI) and other relevant institutional thriving assessments to staff, faculty, and organizational units.
- Collaborate with unit leaders to develop specific, measurable, achievable, relevant, and time-bound (SMART) goals that promote cultural awareness, cultural humility, and intercultural understanding.
- Facilitate all aspects of the assessment process with strict attention to confidentiality, ethical practice, and participant trust.
- Interpret and analyze IDI results to identify current intercultural competence levels and opportunities for development.
- Provide individualized coaching sessions that support staff and faculty in understanding their intercultural development stages and identifying actionable pathways for growth.
- Facilitate group coaching sessions, workshops, and developmental dialogues that strengthen collective intercultural competence.
- Design and deliver training sessions on intercultural development and related topics, integrating IDI data as a guiding framework.
- Assess the effectiveness and impact of coaching interventions and document progress over time.
- Monitor developmental milestones for staff, faculty, and units, tracking growth and identifying continued opportunities for advancement.
- Offer consultations and progress updates to a range of campus stakeholder groups to support institution-wide thriving.
Other Duties as Assigned
- Remain current on emerging and evolving scholarship, practices, demographic shifts, legislation, and policy trends related to equity, diversity, inclusion, and belonging, with particular attention to their implications for students, faculty, and staff.
- Lead and contribute to special projects assigned by the VPSA and SAVP.
- Serve on institutional committees, task forces, and working groups related to DEI, institutional thriving, and community well-being.
- Participate in local, regional, and national research efforts, presentations, and professional engagements relevant to the role’s areas of expertise.
- Attend conferences, institutes, and professional development opportunities to maintain currency in the field and strengthen a professional network that supports innovation and excellence at CPP.
- Perform additional duties as assigned to advance the mission, values, and strategic priorities of the Division of Student Affairs and the institution.
QUALIFICATIONS:
- Master's Degree - Master’s degree from an accredited institution in Higher Education Administration, Student Affairs, Education, Organizational Development, Social Sciences, Public Administration, Counseling, Psychology, Cultural Studies, or a closely related field.
- Minimum of 7 years of progressively responsible professional experience in higher education, student affairs, organizational development, equity and inclusion work, leadership development, or a closely related field.
- Proven experience designing, facilitating, and assessing educational programs, workshops, and learning series for diverse audiences, including staff, faculty, and management personnel, with a focus on thought diversity and inclusive leadership, communication, and interpersonal effectiveness.
- Demonstrated ability to work with highly sensitive, confidential, and complex information, exercising sound judgment, discretion, and ethical practice.
- Deep knowledge of thought diversity, cultural humility, and institutional thriving frameworks as applied in higher education settings.
- Working knowledge of intercultural development theory, including familiarity with the Intercultural Development Inventory (IDI) or similar developmental assessments.
- Understanding of organizational change, adult learning theory, leadership development, and facilitation methodologies.
- Knowledge of shared governance, higher education organizational structures, and cross-divisional collaboration in complex institutions.
- Awareness of legal, policy, and ethical considerations related to DEI, compliance, confidentiality, and employee development in public higher education.
- Demonstrated skill in strategic advising and problem-solving with senior leaders and executive teams.
- Exceptional facilitation, presentation, and instructional design skills, with the ability to engage diverse audiences across staff, faculty, and leadership levels.
- Strong coaching and consultation skills, including the ability to support individual and group development with care, clarity, and accountability.
- Ability to analyze qualitative and quantitative data, assess program effectiveness, and translate findings into actionable insights.
- Advanced written and oral communication skills, including the ability to convey complex concepts with clarity, empathy, and professionalism.
- Proven ability to build and sustain trust-based relationships across roles, identities, and organizational units.
- Strong project management and organizational skills, including the ability to manage multiple initiatives, timelines, and funding sources simultaneously.
- Ability to work effectively in ambiguous, high-stakes, and politically complex environments.
- Ability to handle highly sensitive and confidential information with discretion and ethical integrity.
- Ability to lead without formal authority, influence outcomes, and foster shared ownership.
- Ability to engage in reflective practice, adapt approaches based on feedback, and model cultural humility.
- Ability to work both independently and collaboratively in a fast-paced, mission-driven environment.
- Ability to remain current on emerging trends, research, and best practices in equity, belonging, and institutional thriving.
PREFERRED QUALIFICATIONS:
- Certification as an IDI Qualified Administrator (QA) or demonstrated experience administering developmental assessments (or ability to obtain certification within a specified timeframe).
- Demonstrated experience leading institution-wide learning initiatives, leadership development programs, or cultural change efforts.
- Experience working closely with senior executive leadership in advisory roles.
- Proven record of facilitating difficult conversations, navigating conflict, and supporting healing and trust-building in organizations.
- Experience developing train-the-trainer models or internal capacity-building programs.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.
CSU Classification Salary Range
The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $5,053 and maximum $16,221 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.
University Driving Requirement
Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.
Conflict of Interest
This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the Conflict of Interest policy.
Outside Employment Disclosure
Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure policy.
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at the California Child Abuse and Neglect Reporting Act policy.
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including the Jeanne Clery Campus Safety Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report.
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.
Equal Employment Opportunity
Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Other Notices
For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.