Type of Appointment: Full-Time, At Will
Job Classification: Administrator II
Anticipated Hiring Range: $125,004-$135,000 annually (Commensurate with skills and qualifications)
Work Hours: Monday - Friday, 8am - 5pm, unless otherwise notified
Recruitment Closing Date: Open until filled
Priority Application Date: July 7, 2026
THE DEPARTMENT:
The Division of University Advancement is one of five central divisions of the university whose primary purpose is to enhance the private support and knowledge of the university. This is accomplished by initiating programs, events, and activities that stimulate the involvement and interest of alumni, friends, parents, corporations, and foundations to develop relationships that will foster and stimulate giving to the university. The office of the Vice President of University Advancement oversees the offices of development, alumni and external relations, government and external affairs, advancement services, and annual giving. The division manages and operates the Cal Poly Pomona Philanthropic Foundation, which serves as the official entity to receive and manage all contributions to the University. Under the telework policy, it is understood that physical presence may be required on individual scheduled remote days based on the needs of the campus, division, department, or request of your HEERA Manager.
DUTIES AND RESPONSIBILITIES:
Fundraising and Major Gift Development
- Serving as a Senior Director of Development work with the Executive Director of Development to jointly implement successful major gift development programs.
- Help identify the resource needs of assigned colleges and create plans for meeting the needs with philanthropic fundraising.
- Meet regularly with the Deans, the Executive Director of Development the Chief Development Officer, and the Vice President of University Advancement to identify and operationalize the development objectives and goals of both colleges.
- Prepare for and undertake face-to-face solicitations and funding proposals; identify, screen, and cultivate prospects; nurture existing donors and supporters; and engage in stewardship activities that keep donors and friends informed, interested, and engaged in the activities of the University.
- Collaborate with department chairs, faculty, coordinators, volunteers, advisory committees, and alumni focused on development to identify, cultivate, solicit and steward prospects and donors.
- Maintain and constantly work to enhance an individual major gift prospect pool and actively cultivate and solicit prospects for major gifts to the university by presenting the goals and objectives of the funding needs in a manner which effectively informs and persuades others.
- Work closely with divisional departments such as advancement services, alumni affairs, government relations, and strategic communications to optimize efforts and ensure effective donor experience.
- Integrate development activities with university-wide advancement programs and assets, including Alumni Affairs, Public Affairs, Prospect Research, Gift Processing, Annual Fund activities, Planned Giving, university events, foundation and corporate outreach, and the like.
- Work as a team with other college staff focused on development objectives.
- Coordinate with university prospect management system to ensure effective coordination with fundraising professionals, soliciting and cultivating support for assigned colleges and programs.
- Plan, implement, and successfully engage in personal face-to-face prospect calls.
- Conduct at least two personal, face-to-face visits per week.
- Undertake off-campus travel to meet with prospects and donors as part of a strategic plan of development for prospective and current donors. Participate in capital campaigns, endowment development, grant writing and management, events and sponsorships, and special fundraising spritzes.
- Segment fundraising activities to determine various naming and recognition opportunities.
- Routinely document donor and prospect contact in the CRM system.
- Utilize the fundraising dashboard and insights to identify opportunities to strengthen relationships and capitalize on fundraising opportunities. Follow guidelines for data entry and collection.
- Provide fundraising support for executive level donor societies. Work to promote donor interests, volunteerism, and involvement.
- Work with administration, faculty, and staff to identify project resource requirements and undertake individual prospect, corporate, and foundation searches and profiles to find potential support sources and then to pursue those sources in a timely, strategic, and professional manner.
- Working with the Executive Director of Development, identify, prepare, and implement advancement training for faculty and staff in Agriculture as well as other assigned colleges and opportunities.
- The SDOD will work with the assigned staff regarding fundraising messaging for communication materials (e.g., web, social media, newsletters, etc.).
University Advancement and Campus-Wide Participation
- The SDOD is a vital member of the University Advancement team.
- As a development professional, the SDOD will work with advancement colleagues to envision campus-wide development goals, initiatives, events, campaigns, and protocols.
- Attend advisory meetings, cultivation events, university receptions, and advancement activities for the purposes of representing university and/or college advancement and development initiatives and needs.
- Constantly evaluate the efficacy and effectiveness of various development strategies and activities and recommend refinements and new advancement ventures as needed.
- Work with the central development staff to refer individuals to the annual giving office; identify planned giving opportunities; collaborate with the divisional corporate grant specialist; and work with other development personnel to ensure that the needs of university supporters are addressed in a seamless and immediate manner.
- Assist with general university donor cultivation, solicitations, and stewardship. In this regard, the SOOD will actively participate with the university advancement team to attract additional campus support important for all colleges, schools and programs, such as support for scholarships, technology acquisition, capacity-building, marketing and outreach, and support for areas of greatest need.
- Continually adhere to the latest valuation, recording, and reporting guidelines of the division, campus, the California State University, IRS, and adopt Council for the Advancement and Support of Education (CASE) standards.
- Other duties as identified and assigned
QUALIFICATIONS:
- Bachelor's Degree - from an accredited university.
- Valid California Driver's License and required insurance.
- Minimum of seven years of progressive experience in major gifts fundraising, or equivalent business development experience, with a demonstrated record of increasing responsibility and consistent success in securing philanthropic/financial support at the major and principal gift levels, preferably within a higher education or similarly complex environment. Demonstrated participation in a development/advancement organization (CASE, APRA, NSFRE, AFA, etc.) and
- Excellent oral and written communication skills required relating well and communicating effectively with a variety of constituents, including high-profile leaders. Ability to establish and maintain effective working relationships, on and off campus, serving in a leader role, and a liaison /representative of the College, Division, and the university. Must demonstrate accepted business and professional etiquette in all dealings with constituents and colleagues. Demonstrated success in donor cultivation and asks, and in preparing and submitting support proposals. Understanding of gift processing, valuation, and acknowledgement requirements. Must be able to successfully engage in personal face-to-face calling on prospects. Understanding of types of gifts (planned, current, endowment, restricted, estate, etc.). Understanding of ways to give (cash, gifts-in-kind, grants, awards, instruments, etc.). Ability to work evenings and weekends for cultivation meetings, events, and activities. Understands and reflects the highest standards of professional conduct and integrity.
PREFERRED QUALIFICATIONS:
- Advanced degree preferred.
- Familiarity with contemporary state and national issues and trends related to Liberal Arts, Social Sciences and Educational Studies.
- Experience working in a higher education or non-profit setting preferred.
- Demonstrated participation in development/advancement organizations such as CASE, APRA, NSFRE, and AFP.
- Certified Fund Raising Executive (CFRE) credential preferred.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.
Education Code 89521 Requirements
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
CSU Classification Salary Range
This position is part of the Management Personnel Plan unit M80. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.
University Driving Requirement
Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.
Conflict of Interest
This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the Conflict of Interest policy.
Outside Employment Disclosure
Executive and Management Plan Personnel employees must disclose all current outside employment at the time of hire as a precondition of hire and at the following times after hire: annually in July, within 30 days of accepting outside employment, and upon their manager’s request. For more information, go to the Outside Employment Disclosure policy.
Child Abuse/Neglect Reporting Act (CANRA)
The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Read more at the California Child Abuse and Neglect Reporting Act policy.
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including the Jeanne Clery Campus Safety Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report.
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.
Equal Employment Opportunity
Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.
Other Notices
For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.