Type of Appointment: Full-time, Probationary
Job Classification: Supervising Automotive/Equipment Mechanic
Anticipated Hiring Range: $7,497- $8,783 monthly
Work Schedule: 7:30 AM - 4:00 PM
THE DEPARTMENT:
Facilities Planning and Management (FP&M) leads campus efforts in the planning, development, and maintenance of the university’s natural and built environments in support of its academic mission. The department works to preserve and enhance CPP’s history, aesthetics, physical assets, and natural ecosystems through coordinated planning, design, construction, and maintenance of buildings, transportation systems, infrastructure, landscaping, and other campus improvements. Acting as an advocate for the university and its auxiliaries, FP&M ensures that facilities projects and services meet scope, budget, operational, functional, and regulatory requirements. Comprised of approximately 160 facilities professionals, FP&M also provides ongoing facilities operations and maintenance services, including custodial services, landscaping, recycling, building and mechanical trades, energy and utilities management, and fleet and automotive services.
DUTIES AND RESPONSIBILITIES:
Vehicle and Equipment Maintenance Operations
- Supervise and coordinate the work of skilled automotive and equipment mechanics, as well as semi-skilled and unskilled maintenance staff engaged in the maintenance, repair, and modification of automotive, maintenance, landscape, agricultural, and construction equipment, machinery, and tools.
- Assign and prioritize work, monitor productivity, and inspect completed repairs to ensure compliance with safety standards, operational requirements, and manufacturer specifications.
- Provide customer service and maintain effective working relationships with internal customers, vendors, and service providers.
- Perform and oversee diagnostic, repair, and modification work consistent with industry standards for automotive and heavy equipment maintenance.
- Repair responsibilities include, but are not limited to, automatic transmissions, body and body systems, brake systems, chassis, suspension and steering systems, driveline components, electrical systems, engines, hydraulic systems, and fabrication, machining, and welding activities.
- Ensure repairs are completed accurately, safely, and efficiently to maintain fleet reliability and operational readiness.
- Plan, schedule, perform, and oversee preventive maintenance services for fleet vehicles and equipment in accordance with manufacturer recommendations and industry best practices.
- Services include, but are not limited to, oil and filter changes, transmission servicing, battery maintenance, cooling system servicing, chassis lubrication, differential servicing, engine tune-ups, fuel injection system maintenance, hydraulic fluid replacement, vehicle cleaning, inspections, and preventive maintenance recordkeeping.
- Monitor maintenance schedules to maximize equipment performance, reliability, and service life.
Fleet Management and Asset Administration
- Maintain and administer the computerized maintenance management system (CMMS) and supporting manual recordkeeping systems in collaboration with Customer Service, Facilities Planning & Management leadership, and administrative staff.
- Track vehicle and equipment utilization, condition, maintenance history, inspections, labor, parts inventory, materials, and purchasing activities.
- Coordinate and process orders for parts, materials, supplies, and other maintenance-related items necessary to support the repair, preventive maintenance, and operational needs of fleet vehicles and equipment.
- Analyze maintenance data and prepare operational, financial, and compliance reports to support fleet management decisions and asset planning.
Fueling Station Operations
- In collaboration with the Director of Operations & Maintenance, oversee the computerized fueling station management system and associated fueling infrastructure.
- Monitor fuel usage, inventory levels, fueling station operational status, underground storage tank leak detection systems, and equipment performance.
- Maintain accurate records and prepare reports to ensure efficient operations, environmental compliance, and uninterrupted fueling services for fleet vehicles and equipment.
Regulatory Compliance and Stakeholder Coordination
- Serve as the primary liaison with federal, state, local, and CSU systemwide agencies regarding fleet operations, vehicle maintenance, fueling station management, environmental compliance, and automotive repair regulations.
- Coordinate inspections, audits, and required reporting to ensure compliance with all applicable laws, regulations, and CSU fleet policies.
- Monitor and coordinate compliance with CSU fleet management policies, including vehicle acquisition, utilization, replacement planning, maintenance standards, and fuel management.
- Ensure adherence to regulations governing government fleets, including emissions requirements, alternative fuel and sustainability mandates, idling restrictions, underground storage tank compliance, hazardous waste handling, and air quality standards.
- Maintain accurate fleet records and support reporting related to vehicle inventory, fuel usage, greenhouse gas emissions, maintenance activity, and regulatory inspections.
- Monitor changes in laws, regulations, executive orders, and CSU systemwide fleet policies and update FPM leadership accordingly.
- Collaborate with campus departments, vendors, CSU administration, and regulatory stakeholders to ensure fleet operations, fueling infrastructure, and maintenance activities remain compliant, efficient, and aligned with operational and sustainability goals.
QUALIFICATIONS:
- DL NUMBER - Driver License, Valid and in-state valid California driver's license required
- In addition to the experience required of a Lead Automotive/Equipment Mechanic, the abilities of the Supervising Automotive/Equipment Mechanic normally would be acquired through three or more years of experience as a journey-level automotive or equipment mechanic, including one to two years in a lead or supervisory capacity.
- In addition to the knowledge required of the Lead Automotive/Equipment Mechanic, the Supervising Automotive/Equipment Mechanic must possess a thorough knowledge of effective supervisory practices and techniques; working knowledge of job design and work sequencing applicable to an automotive or mechanical equipment shop; working knowledge of alternative fuel vehicle technology; thorough knowledge of applicable state and federal safety codes pertaining to mechanic shops; working knowledge of campus policies and programs applying to maintenance of campus fleet vehicles; and working knowledge applicable state and federal laws and regulations related to automotive and equipment oversight and maintenance.
- In addition to the abilities required of the Lead Automotive/Equipment Mechanic, the Supervising Automotive/Equipment Mechanic must be able to maintain currency in equipment innovations and advances and provide technical leadership; plan and direct the work of skilled workers and their semi-skilled and unskilled assistants; determine and coordinate staffing, material and equipment needs for multiple jobs and projects; and ensure the accuracy and maintenance of assigned record-keeping systems.
PREFERRED QUALIFICATIONS:
- Advanced knowledge and experience using fleet maintenance and diagnostic systems and tools, such as TMA (The Maintenance Authority), Microsoft Excel, Mitchell OnDemand, Gasboy PCCFM, Gasboy CFN2, onboard vehicle systems, flow charts, and vehicle diagnostic equipment.
Out of State Work
The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy.
Background Check
Cal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy.
Education Code 89521 Requirements
Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.
CSU Classification Salary Range
This position is part of the Teamster bargaining unit 6. The CSU Classification Standards for this position are located on the CSU Classification Standards website. The CSU Salary Schedule is located on the CSU Salary Schedule website. The classification salary range for this position according to the respective skill level is: minimum $7,497 and maximum $10,921 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility Verification
Cal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website.
University Driving Requirement
Positions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy.
Security & Fire Safety
In compliance with state and federal crime awareness and campus security legislation, including the Jeanne Clery Campus Safety Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report.
Pay Transparency Nondiscrimination
As a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster.
Reasonable Accommodation
We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu. For more information, go to Employment Notices.
Equal Employment Opportunity
Consistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
As a federal contractor, Cal Poly Pomona complies with the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and requests priority referral of protected veterans for our job openings.
Other Notices
For other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.